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Overview of UFC's OCR and ICR Software for Schools

Educational institutions face unique challenges in dealing with large volumes of paper data in a wide variety of forms. Conversion of physical data into electronic format provides ways for colleges, universities, and research organizations to better manage this information. UFC, Inc. offers a variety of solutions for customers in these areas in order to maximize the productivity of their employees while minimizing their investment in both software and consulting services.  

Addressing the Unique Needs of the Educational Community

UFC's data capture and forms processing software solutions address the unique needs of the educational community including:

  • Rapid processing of paper documents including things like examination sheets, tests, reports, college transcripts, high school transcripts (in the Admissions Department), letters of reference, books, research dissertations, and journals. 
  • Stringent regulatory requirements including the Sallie Mae regulations, No Child Left Behind, and other Department of Education policies. 
  • Cost effective processing of student loan applications.
  • Large scale digitization projects using optical character recognition. This is not just for books and journals, but also for public service agencies affiliated with the library.  

Benefits of a UFC, Inc. Optical Text Recognition Software Solution

  • Much higher accuracy during the optical character recognition (OCR) and indexing operation.
  • Decreased labor for indexing of documents and the manual entry of data, such as line items from a purchase order.
  • Advantage of a proven commercial off-the-shelf software (COTS) solution already in use at many universities around the world.  
  • Easily upgradeable licensing including the availability of enterprise and unlimited page volumes in many circumstances. 
  • Unparalleled support from UFC, Inc. who has been serving clients since 1990.

UFC, Inc. has uniquely experienced team members to serve your company. One of them, our ABBYY solutions specialist, was an associate professor in the areas of business and computer applications, as well as the director of admissions for a graduate school.  He has earned two master's degrees and accumulated 120 hours of postgraduate education including an MBA and brings fifteen years of software development, management, and sales experience. We look forward to working with you to solve your document capture and forms processing needs. 

Solutions Provided by UFC, Inc. for Educational Customers:

ABBYY Recognition Server

ABBYY Recognition Server High Capacity OCR by ABBYY Software

ABBYY Recognition Server is known for its high-capacity OCR processing of a wide variety of documents including books, journals, letters, regulatory and loan applications.  Recognition Server provides an efficient and cost-effective means for the large scale conversion of documents into various formats including searchable PDF as well as editable documents such as *Microsoft Word.  Indexing of documents is easy through ABBYY's click and key method which allows a user to simply lasso text from within a scanned image and this information is then automatically imported into the index field. Recognition Server also provides out of the box capability to export documents to *Microsoft SharePoint Server.  Read more about Recognition Server.

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ABBYY FlexiCapture by ABBYY Software

Sometimes the need arises to extract certain very specific data from a scanned image including text, checkmark data, handwriting, barcodes, images of signatures, and line items from a purchase order or student transcript.  FlexiCapture provides the industry leading software framework to accomplish these functions and much more including an out of the box capability to export documents to *Microsoft SharePoint Server.  Find out more about ABBYY FlexiCapture.

 

Quillix Web Capture and ABBYY FlexiCapture Engine

Quillix Capture is a proven web-based document capture solution chosen by many large multinational corporations.  UFC provides an integrated solution which provides both the proven Quillix solution as well as the industry leading ABBYY FlexiCapture Engine into an off-the-shelf web based capture and document processing suite.  Together with the ABBYY Software product, the Quillix solution provides unparalleled processing power for large volumes of documents through a web browser available anywhere a network connection is available.  In addition, users may transmit documents through email as well as by means of UFC's specialized Outlook add-in.  Find out more about Quillix and FlexiCapture.Quillix Document Capture Software

 


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*Microsoft, Microsoft Word, Outlook and SharePoint Server are trademarks of the Microsoft Corporation, all rights reserved.

Keywords in this article: examination sheets, tests, reports, college transcripts, letters of reference, regulation compliance,  learning process coordination, transcripts, scan journals, book scanning, ocr books, ocr journals, searchable pdf books, admissions software, automate college admissions, jenzabar, educational software, educational software for schools, software for education, blackboard, Ellucian, Campus Management, Campus Management Corp

 

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We provide a variety of solutions to automate your accounts payable process in order to reduce costs and the turn-around time to receive time-sensitive payments more quickly.  These are out of the box, proven software solutions by our trusted partners - not custom creations which haven't been proven. UFC has been offering forms processing solutions almost since their inception.  We have done the research necessary to provide solutions which offer out of the box integration with your ERP system including Oracle, SAP, and Great Plains. 
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How We Can Help With OCR Invoice Software:
We can provide you with a comprehensive Accounts Payable or Invoice processing solution which would reduce your administrative labor expense as well as reduce the time required in the billing cycle. Our invoice recognition software accomplishes the following functions and can be customized to provide an interface to almost any back-end system including FileNet P8.

  • Automatic sorting of invoices by vendor and extraction of data from each different vendor's format.
  • Two way match and three way match with your existing accounting or ERP system. With the three-way match the system provides a method to match the invoice, purchase order and packing slip to ensure all three documents contain the same detailed information for each order.  

Here is How the Invoice Processing System Works:

  1. Invoice Scanning Process - The invoices are provided to the accounts payable automation system by any of the following methods: Scanning, monitoring of a network folder, email, or fax. This provides a rapid means of scanning invoices into the accounts payable system.
  2. Text Extraction - The invoice processing system automatically OCR's the vendor invoice or purchase order documents and validates these details against your ERP or accounting system. This is the point at which the accounts payable three way match would be done.
  3. Verification of Invoices or Orders - If the invoice processing system is not 100% confident of the values extracted during the OCR process, these are flagged and presented to the user for verification.   
  4. Export and Integration - Depending upon your needs, the extracted data and documents are exported to your back-end system. This integration happens behind the scenes to better automate your accounts payable process. 

Oracle, SAP, and Great Plains are registered trademarks of Oracle, SAP AG, and Microsoft respectively, all rights reserved.

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 Accounts Payable Software Solutions from UFC:

1. AP Energize Powered by IRIS

AP Energize is powered by Canon's IRISXtract Solution Package AP which provides a template free invoice processing solution. It is an out of the box, rapidly implemented solution - in the range of two to seven days! See the sidebar to request IRIS pricing right away.IRIS Canon Logo 260px

Read More about IRISXtract. The IRISXtract pricing is intuitive on a page per year or a one-time container basis, you decide. 

See a video of AP Energize Powered by IRIS In Action:

IRISXTract Video

 

2. AP Energize Powered by ABBYY FlexiCapture

Distributed (Web-Based) or Standalone (for Lower Volume Users on an all-in-one Interface)

ABBYY offers a comprehensive system for invoice processing including out of the box solutions for invoice processing. These provide advanced AP functionality with very little configuration. There are two out of the box solutions available. These can be customized should you require more extensive features. The ABBYY FlexiCapture pricing is on a page per year basis, you only pay for what you need. See the sidebar to request FlexiCapture pricing right away. 

ABBYY Flexicapture Price

Automate your Accounts Payable processes. Out of the box 2 way matching of line items to purchase order. With ABBYY FlexiCapture for Invoices you can:

  • Lower your invoices processing costs and cycle time by 50%
  • Cut the time to process invoices by 1 to 2 days. 
  • Centralize your invoice collection from paper mail, email and fax using the advanced invoice recognition system.
  • Provide line item by item 2-way match to your accounting system (out of the box), and 3-way match with a packing slip (available as an option).
  • Greatly increase the accuracy of your Accounts Payable by providing automated rules for validation of invoices.
  • Provide automatic invoice OCR and rendition to searchable PDF, XML, or any back-end system.


Find out more about ABBYY FlexiCapture

See a Short Video of ABBYY Flexicapture for Invoices in Action:

ABBYY FlexiCapture for Invoices

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Our software solutions provide support for EDI (electronic data interchange) systems. The process works like this:

EDI Process flow diagram

 

 

 

 

 

 

How User Friendly Consulting Integrates OCR with EDI: 

Documents received by your organization are sent through OCR software which extracts key data from them. Then the software populates values in your organizations EDI data stream. 

We provide services that work with our data extraction software – ABBYY FlexiCapture, IRISXtract for Documents, and Quillix Capture – to create EDI data streams in a variety of formats such as X12. We can also marry incoming EDI streams to our data extraction software so that companies who process a mixture of paper documents and EDI can utilize a single set of back end ERP and content management connectors. This also provides the ability to bypass intensive OCR and document recognition processing when documents are obtained via EDI. Many companies have developed their own EDI strategies that are a hybrid of one of the published standards with local changes applied. We can work with these types of systems to bring EDI data in or export recognized documents such as invoices and purchase orders using the same EDI specification.

Read more about Electronic Data Interchange in our Blog Post.

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Solutions Uniquely Tailored for the Oil & Gas Industry

Halliburton Case StudyUFC®, Inc. specializes in providing data capture and document management software applications, support, and  integration services to the Oil and Gas industry. We understand the document management needs of the Oil and Gas industry and we work hard to provide solutions for our Oil and Gas clients. Companies such as Halliburton, KBR and Northern Natural Gas, to name a few, trust their data capture solutions to us.

Support and Customization

Are you looking for a data capture and document management company that will provide you with more than just a system and sporadic support? Besides providing support for our clients’ systems, we also collaborate with them on various projects that allow them to obtain more efficiencies and better results from their document management systems. Check out the Halliburton case study on this page to see how we helped solve their Field Ticket issue.

A Data Capture System that Fits the Oil and Gas Industry Needs

The data capture system (Quillix Capture) that we implement, service, and support is a distributed data capture system that is ideal for the oil and gas industry. Quillix Capture provides an excellent capture platform for the distributed nature of the Oil & Gas Industry that will allow you to capture documents in remote locations while still providing robust functionality such as routing, fax and email capture, advanced lookup capabilities, advanced forms processing, and advanced reporting. We have even developed our own line of data capture products called MuWave that enhance the functionality of Quillix Capture and are a direct result of working with our Oil and Gas clients and their requirements for a data capture system.

Document Management Integration and Conversion

While our main experience is in integrating Quillix Capture with IBM's FileNet Image and Content Services for FileNet and FileNet P8, we also have integrated with other applications such as Documentum, PaperVision, and SAP. We also offer conversion services to help you with converting your documents, including capabilities such as preservation of annotations, optional renditioning, and document re-indexing using databases or COM interfaces.

 

ECM Including Distributed Capture Solutions for the Oil and Gas Industry:

OPPORTUNITY FOR OIL AND GAS COMPANIES

According to industry experts, there is a significant opportunity for companies in the Oil and Gas Industry to leverage information technology to improve and fulfill their business objectives. While the digital oilfield is driving the integration of new and old technology, it has resulted in new challenges for the industry. Of course, the nearly exponential growth in data has been exacerbated by the global structure of oil and gas companies and the human capital challenge within the industry.

Executives and Line-of-Business professionals recognize the value in a holistic enterprise-wide solution, yet numerous impediments often hinder an organization's ability to accurately assess the undertaking's feasibility, rapidly make a decision and smoothly manage the deployment to successful completion. One thing is certain: success first starts with finding, capturing and managing an enormous amount of relevant content through internal and often external work processes.

UFC, INC. CAN HELP

The global nature of the document capture environment can be a significant road roadblock in the oil and gas industry. On one hand the centralized content manager server can be located in single geographically strategic location near the central management infrastructure making it a relatively easy to deploy and maintain. On the other hand the document capture requirements for the industry represent a challenge because of the widely separated locations of these locations. Capturing these documents and the time sensitive data contained within them, such as vendor shipping documents or employee expense records, represents a decentralized capture requirement. The nature of oil and gas exploration and production is global and field based. A successful deployment of a distributed document capture system to this wide geographical landscape has to rely on minimal systemic resources at the capture sight and extreme flexibility in the makeup of the document capture process.

UFC is a consulting, integration and solutions development firm preferred by clients in the Oil and Gas Industry for their quality, innovation and integration expertise, making them uniquely qualified to meet these challenges. UFC provides capture, enterprise content management software, support and integration services - based on a flexible architecture and common set of applications for collecting, classifying, retaining, migrating, securing and accessing information - all at the lowest cost of ownership.

To read more about how UFC can help Oil and Gas companies read more in the article below and reach out to us today. 

ECM for Oil and Gas

The global nature of the document capture environment can be a significant road roadblock in the oil and gas industry. On one hand the centralized content manager server can be located in single geographically strategic location near the central management infrastructure making it a relatively easy to deploy and maintain. On the other hand the document capture requirements for the industry represent a challenge because of the widely separated locations of these locations. Capturing these documents and the time sensitive data contained within them, such as vendor shipping documents or employee expense records, represents a decentralized capture requirement. The nature of oil and gas exploration and production is global and field based. A successful deployment of a distributed document capture system to this wide geographical landscape has to rely on minimal systemic resources at the capture sight and extreme flexibility in the makeup of the document capture process

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