Matching is a concept that is very familiar to people in the accounting field and especially those involved in the processing of accounts payable (AP) invoices. There are two main types of matches that are often considered as a company evaluates the potential purchase of an invoice processing solution such as ABBYY FlexiCapture for Invoices.
The Two Way Match of an Invoice with a Purchase Order
The two way match is at the most basic level a correspondence between the details on the invoice and the purchase order that requisitioned the product or service. This type of match generally arises for purchases such as office supplies, recurring purchases like janitorial services, or temporary service orders such as painting services. During this matching process the accounts payable analyst will verify their business rules for the following:
- The price of each line item on the invoice is less than or equal to the line item values on the purchase order. This can be a time consuming process if done manually as both documents must be compared, or the printed invoice must be compared withe value listed in the company's accounting system.
- Verify that the total invoice price is less than or equal to that listed on the purchase order.