Document Capture Software and Content Management System Tips

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By Jim Hill   Download a PDF Version

Introduction to ABBYY FlexiCapture

ABBYY FlexiCapture is a comprehensive forms processing and document capture solution. It includes standard import features for scanning documents, receiving documents from email, processing images from a watched network folder, and manually processing images. Standard export features include output of files to a wide variety of formats, enterprise content management systems, and Microsoft SharePoint. The product is available in two types of architecture depending upon your needs. The standalone system is for a single user processing smaller volumes of documents from a single workstation. The distributed version is the scalable client-server application that runs in Microsoft IIS. The distributed flavor provides for large scale processing of large volumes of documents spread across multiple servers for load balancing and failover in a Microsoft Server cluster.  Within the standalone and distributed installation types are additional considerations including whether there is need to process fixed forms, semi-structured forms, or unstructured forms. The last two types require the use of the Flexilayout Studio product and licensing. Structured forms can be processed by the standard versions of FlexiCapture standalone and distributed. Both versions include a tool called the FormDesigner for the creation of “scannable” paper forms.

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White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

Customizing Your Document Management System – Be Careful What You Wish For

By Jim Hill

If I had a dollar for every time that I have heard another consultant or myself say to a client – "Try to customize your system as little as possible" I would be a rich man. But if I had another dollar for every time that a client failed to take that advise, then I would be a filthy rich man. On the surface it is easy to say that you will not customize your document management system or any system for that matter. But in reality, no system will match your processes exactly and the clamor of users to go back to processes and functionality that they are used to having will often win out over keeping your document management system non-customized. So what is a systems project manager or IT department head to do?

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White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

Make Sure to Monitor Server RAM and Hard Disc Fragmentation for Optimal Data Capture and Document Management System Performance
by Joe Hill 


Somewhere in the world today, several IT analysts have less hair because their data capture or document management system slowed to a grinding halt. A critical part of any data capture and/or document management system is handling server performance. For any system that is live and successfully in production, there are some key aspects that need to be monitored to maintain optimal server performance over the lifetime of the system. In the beginning of a data capture and document management system's existence, life is good because system performance is usually at its peak with freshly loaded operating data and relatively low usage of a newly adapted system. However, an inadequately monitored system or worse, a 'set it and forget it' attitude towards the server, will result in a quick fall from that peak and lead to performance degradation. In other words, life will no longer be so good.

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White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

How to Calculate an ROI for a Document Management System

By Jim Hill

Most people in the business world know that ROI stands for Return on Investment. In its simplest terms it means "what am I going to get in terms of a return for money that I am about to spend". And every business and person, for that matter, wants to know what they are going to get in return for spending money. But sometimes trying to put together a project's ROI can seem like a daunting task. For that reason, we are providing at the end of this article a simple ROI calculator that you can use. It's as simple as going to our website and obtaining it.