Learn how to perform OCR Processing in Four Simple Steps in ABBYY FlexiCapture 12.
Hello. I want to walk you through the four steps that we use when we do any sort of document automation or OCR process. Now the four steps are: we import documents, we let the software perform recognition, which is step number two. Step number three is we perform a verification step where if and only if we need to, a human will be involved in the verification of the OCR results. Then lastly, we export those results. Now what I’m going to do is I’m going to send some documents in, so this would represent the import step in the process. There are multiple ways to get documents into the software, but for today’s demo I’m going to show you how we can just right click and send documents in manually. Now to explain the other steps quickly, we can also allow the software to monitor a folder.
It can monitor an email box, you can scan documents, but for today’s demo we’re going to keep it solely focused on just uploading them from a tool that we offer here where you can just right click and send the documents in. I’m just going to simply select the project and then I’m going to go ahead and send these documents over to ABBYY FlexiCapture. At this point, the documents go into ABBYY and they become available to us after the recognition step is done. Now the recognition step happens behind the scenes, so there’s nothing to really see there besides ABBYY is using its intelligence to perform the data extraction that we’ve told it to. And then the next step verification is where we will go into a queue and look at the results. We can double click every single document. We’ll see the results here on the left and the copy of the document on the right and we would perform a manual verification and specifically look at items that maybe have these red flags so that we can put a little bit of attention to those business rule errors that are happening on documents.
The very next step. Then once we are done performing the verification on every document is we hit close task. This will allow the documents to be exported. Now when we export we have a lot of different options, but for today’s export I’m just going to show you that we’ve exported both a copy of the data so the data that we extracted on the document can be exported and a copy of the actual document itself is also exported as well or available to us for export. Now just a little caveat with exporting is that we have a ton of flexibility with exporting just like any other part of the application so we can export to flat files like what I’m showing you in this demo, but we can also export to databases and web services. We can call other applications in your internal business as well. So a lot of options here, but this is the four steps and once again that is import, recognition, which it happens behind the scenes where the software does its extraction.The third step is verification where we allow a human to be involved in reviewing the results. And then lastly, the export step, which gives us both a copy of the data that it extracted and the actual document itself. And typically that would be in some searchable format, so we can store that in a document repository. Thank you very much!