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ABBYY FlexiCapture for Invoices - Adding a Custom Field

Learn how to create a custom field for an invoice document definition (template).

ABBYY FlexiCapture for Invoices - Configuring Master Data

Learn how to setup and configure master data to be used within your ABBYY FlexiCapture for Invoices project.

ABBYY FlexiCapture for Invoices - Getting Started

Learn the basics of getting started with your first ABBYY FlexiCapture for Invoices project.

ABBYY FlexiCapture for Invoices Introduction

Watch how easy ABBYY FlexiCapture for Invoices extracts data from reams of invoices while doing the 2-way match and then exporting to your accounting system.

Advanced Email Capture for ABBYY

Would you like to capture documents automatically by email and have them processed in ^®ABBYY FlexiCapture? Our advanced email capture product accomplishes email capture tasks with ease. This email capture program for ^®ABBYY FlexiCapture automates the mundane tasks of adding documents for processing to FlexiCapture. It also provides features for export of documents by email.

 Innovative Add-On for FlexiCapture Allows You To:

• Save time by ensuring that unrelated emails and their attachments are not consumed by the FlexiCapture system, thereby also saving on the page count and processing time.
• Provides you with an automatic means of ignoring or validating messages / attachments that do not meet certain criteria. 
• Utilize greatly expanded email functions without the need for the scripting required in the out of the box solution.

Automated Invoice Processing: FlexiCapture for Invoices

Are You Seeking To Increase Efficiency, Save Money in Accounts Payable Invoice Processing and:

• Reduce invoice processing costs? A recent study says the average labor cost of processing an invoice is $15.00 each. What if you could cut this in half?  
• Eliminate painstaking manual keying of data from paper invoices and extract data automatically by invoice scanning software?
• Decrease invoice processing and billing cycle time? 
• Eliminate easy to make errors in Accounts Payable such as the wrong quantity versus the purchase order?
• Automate your accounts payable system invoice processing system?
• Provide automated 2 and 3 way matching of AP invoices with your accounting or ERP system?

FlexiCapture is a Ready to Run User Trained OCR Invoice Recognition Software Solution

ABBYY FlexiCapture for Invoices is a quick and affordable means of solving your invoice processing system challenges.  It is a ready to run automatic invoice processing solution that is built upon ABBYY's FlexiCapture OCR recognition engine foundation. This revolution in document capture software combines the industry leading ABBYY® data extraction engine with a ready to use invoice processing application for a true out of the box, user assisted auto-learning application. AP personnel can scan new invoices and the system will learn the data fields on the fly without the need for administrative support from IT. You can expect to begin processing documents within a matter of a few hours with a connection to a list of vendor names and addresses in your accounting or ERP system.  In addition, the ABBYY FlexiCapture price makes the system affordable while providing a rapid ROI. Find out more today about how we can automate your accounts payable system. 

Automate your Accounts Payable system and processes. Out of the box 2 way matching of line items to purchase order. With ABBYY FlexiCapture for Invoices you can:

• Lower your invoices processing costs and cycle time by 50%
• Cut the time to process invoices by 1 to 2 days. 
• Centralize your invoice collection from paper mail, email and fax using the advanced invoice recognition system.
• Provide line item by item 2-way match to your accounting system (out of the box), and 3-way match with a packing slip (available as an option).
• Greatly increase the accuracy of your Accounts Payable by providing automated rules for validation of invoices.
• Provide automatic invoice OCR and rendition to searchable PDF, XML, or any back-end system.
• Completely automate your accounts payable system.

What FlexiCapture for Invoices Does Out of the Box With Advanced Invoice OCR Technology:

FlexiCapture Automatically Extracts Data from AP Invoices Including  

• Invoice number and date
• Name and address of the buyer
• Name and address of the supplier. New suppliers can be added from this same interface.
• Delivery date
• Purchase order data including line items, quantity, unit and total price. Includes rules to validate each line item.
• Currency type ($USD, Euro, etc.) and total invoice amount

Are you ready to move one step closer towards a paperless accounts payable system? 

Automate Your Accounts Payable System!

See a Short Video of ABBYY FlexiCapture for Invoices in Action:

Some Images of AP Invoices Being Processed in FlexiCapture for Invoices (Click to Expand):

Invoice Processing Overview

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Award Winning ABBYY Partner

See Why UFC is An Award Winning Partner For 4 Years

Since 2014, UFC, Inc. is honored to have received multiple awards from ABBYY. Find out why so many companies have selected UFC for their document capture software and invoice processing solutions.

2014 Award

Best Year or Year Partner

2014

2016 Award

Technology Marketer of the Year

2016

2017 Award

Technology Marketer of the Year

2017

2018 Award

Technology Marketer of the Year

2018

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Largest Non-Bank Cash Advance Provider Enhances AP Process.

Advance America is one of the largest non-bank cash advance providers in the United States, and as part of its day to day business, processes on average 21,199 invoices a month. Always looking for ways to improve and streamline processes, Advance America decided to integrate ABBYY FlexiCapture for Invoices (ABBYY FCI) with their current solution to help streamline areas of their accounts payable process.

“It definitely has been a huge time saver. Even with the ones [invoices] that haven’t been fully mapped yet, it’s still faster than keying the invoices in by hand.”

Neal Littlejohn, EDI Administrator, Advance America

OCR Invoice Processing Software

OCR Invoice Processing Software Solutions:

Invoice processing software provides the functionality to automate the extraction and exportation of data from invoices and purchase orders. The OCR invoice software provides a two-way match between the invoice and the purchase order and can also provide a three-way match to the shipping documents through some additional configuration. User Friendly Consulting provides several industry leading invoice processing software solutions including ABBYY FlexiCapture for Invoices and IRISXTract.

UFC Customer Recognized by KMWorld

UFC's customer, Wildman Business Group, receives praise by KMWorld. Learn how they benefited from ABBYY FlexiCapture for Invoices by reading the article here. We were honored to have the opportunity to help Wildman Business Group choose and implement the perfect product to meet their needs. If you would like User Friendly Consulting to help you with your AP Automation process please contact us.

Wildman Business Group Automates Invoices with ABBYY

As a premier provider of corporate laundry services, linen and apparel, Wildman Business Group receives more than 40,000 invoices a year. But processing them manually was slow, error-prone, costly, and inefficient — until ABBYY FlexiCapture for Invoices enabled accurate and automated entry of invoice data into Wildman’s ERP system.

“The difference is night and day. Before FlexiCapture, invoices were stacked on people’s desks. Now they’re routed electronically the day they arrive and approval goes much faster.”

Claudia Keirn, Corporate Senior Accountant, Wildman Business Group

Windows Shortcut Tool for ABBYY FlexiCapture

Would you like to quickly capture a document from within your Microsoft ^®Windows computer for processing by ^®ABBYY FlexiCapture?  Our add-on for ^®ABBYY FlexiCapture provides you with an easy means of adding documents to FlexiCapture for processing. 

Innovative Add-On for FlexiCapture Allows You To:

• Save time by quickly selecting files and send them directly to the FlexiCapture software – without the need for a scanning station.
• Apply batch registration parameters up front before the files are processed in FlexiCapture.

ZUGFeRD: Emerging Standard for Automated Invoicing

Summary:

In this article we take a look at an EDI standard identified by the acronym "ZUGFeRD" which is an emerging set of rules for the creation of an invoice document in PDF format but containing embedded data used for automatic processing.

The Current State of Invoice Creation and Payment:

These days fewer and fewer companies generate invoices by manual means.  Most invoices are generated through the use of an accounting or Enterprise Resource Planning (ERP) system.  Invoices are printed and mailed or else saved in a common electronic format such as a PDF which may be e-mailed.  Some companies utilize something called Electronic Data Interchange (EDI) to send and receive invoices as well as many types of documents including purchase orders and shipping notes.  Standard electronic formats (rules) for EDI have been developed including the international “UN/EDIFACT” standard as well as other standards including the one that is most widely used in North America which is called “ANSI ASC X12” or just “X12.”  EDI typically provides for the transfer of the very same information that would appear in paper documents. Because the information is sent and received electronically, EDI provides a means of eliminating the manual processing steps for each of the documents for which it has been implemented.  It allows companies to operate as efficiently as possible and to implement strategies such as “just in time” inventory control that would be impossible without a fully automated ordering system. EDI isn’t for everyone though because it requires a company’s customers and suppliers to also adopt it.  EDI can also be difficult, time consuming, and expensive to implement. In addition, EDI is often only implemented for a portion of a company’s documents.