Department of Motor Vehicles Case Study

Industry: Government

Project: Digital Mailroom

When the COVID-19 crisis hit, one state’s Department of Motor Vehicles (DMV) agency faced complications of workload management due to stay at home measures. They urgently needed to develop a digital mailroom for processing incoming documents and containing workload management features.

Challenge:

  • Daily processes took place on-site. They were paperwork heavy and completely manual.
  • Residents mailed in paper documents. Staff opened and assigned documents to other teams for processing. Some documents were duplicated and had to be processed more than once.
  • In the face of stay-at-home measures, the DMV needed a comprehensive Content Intelligence solution that was easy to deploy, use remotely and could integrate with an existing hosting service provided by AWS, and with software called Quickweb.

Solution:

  • The DMV contacted User Friendly Consulting, Inc. (UFC). ABBYY FlexiCapture was selected as the ideal Content Intelligence solution that offered flexible integration, ease of use, and a high level of accuracy with an Intelligent Document Processing platform that created a true digital mailroom.
  • ABBYY FlexiCapture classifies incoming documents such as U.S. birth certificates, U.S. passports, employment authorization, or permanent resident cards, and puts them into a queue, allowing users to retrieve any documents that require further action.
  • The entire process is digital and can be operated remotely with a high level of accuracy.

Value:

  • FlexiCapture’s content intelligence platform reduces manual efforts.
  • Staff remain safe during Covid-19 while automating and optimizing processes.
  • Workload distribution efficiency creates cost savings in staff time, scalability, and enhanced customer satisfaction.

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