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Document Management Software

Software that helps you track, manage and store, and help reduce paper.

  • UFC Whitepaper on Image Resolution

    Choosing the Right Image Resolution – Part 1

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    Choosing the Right Image Resolution – Part 1
    by Travis Spangler


    When you think of the word 'resolution' what do you think of? Maybe you think of New Year's resolutions, or maybe you think of resolution in the context of business law or mathematics. Or maybe you think about the British royal navy ships built in the 1600's and 1700's that bore the name of HMS Resolution. However, for the capture and document management world, most of us usually think of resolution in conjunction with image measurement which describes the detail an image holds. Simply stated, a higher resolution means more image detail. But determining how much detail is enough and understanding that there are trade-offs between detail, costs, and system performance are important points to consider when you are dealing with data capture and integrated document management systems.
    Typically measured in DPI (Dots per Inch), resolution is a measure of how many pixels are contained in a given inch of linear space. A pixel is a single point in an image composed of varying values of red, green and blue. To put it simply, a pixel is one point of color. For example, a 300x300 DPI image will contain 300 pixels each horizontally and vertically for a total of 90,000 pixels per square inch of image. The higher the pixel density, or DPI, of an image, the more detail that image contains and generally speaking the better it will look. As a side note, it can be easy to confuse DPI with image size, such as the numbers often expressed for computer displays. A 1024x768 computer display is not an expression of its resolution, but rather the total number of pixels in the display.
    But enough of the technical image resolution jargon. What does all of this mean to you and your scanning operation? Well, it means that determining the proper image resolution is not straight forward and that there are several things to consider: storage sizing, accuracy of processes such as Optical Character Recognition (OCR), document transmittal time, scanning time, and end user viewing quality. With each of these factors affecting the other it can be difficult to strike a balance.

  • Document Capture and ECM Tips

  • Document Management

    Read about the document management products offered by UFC, Inc.

  • UFC Whitepager

    How to Get the Most Out of Your Data Capture System

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    By: Joe Hill, CTO, UFC, Inc.

    When you think about a data capture system, what goes through your mind? Maybe you think about the reduction in paper you will realize, easier access to content, or more space due to fewer filing cabinets. While these may be worthy thoughts, a feature rich and correctly utilized data capture system can be so much more.


    Capture More Than Paper
    When most people think of data capture they immediately think of capturing paper documents. While capturing paper document and the goodness that comes with that (fewer filing cabinets, less clutter, a 'green' initiative), more and more capturing documents other then paper is just as important. For instance, capturing emails, which have proliferated in recent years, has become a segment of the enterprise content management (ECM) onto itself.

  • UFC Whitepaper on Server Ram

    Make Sure to Monitor Server RAM and Hard Disc Fragmentation for Optimal Data Capture and Document Management System Performance

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    Make Sure to Monitor Server RAM and Hard Disc Fragmentation for Optimal Data Capture and Document Management System Performance
    by Joe Hill 


    Somewhere in the world today, several IT analysts have less hair because their data capture or document management system slowed to a grinding halt. A critical part of any data capture and/or document management system is handling server performance. For any system that is live and successfully in production, there are some key aspects that need to be monitored to maintain optimal server performance over the lifetime of the system. In the beginning of a data capture and document management system's existence, life is good because system performance is usually at its peak with freshly loaded operating data and relatively low usage of a newly adapted system. However, an inadequately monitored system or worse, a 'set it and forget it' attitude towards the server, will result in a quick fall from that peak and lead to performance degradation. In other words, life will no longer be so good.

  • UFC Whitepaper on Document Indexing

    Understanding and Effectively Using Document Indexing In Document Capture Software

    White Paper: Document Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    Understanding and Effectively Using Document Indexing In Document Capture Software
    By Joe Hill, CTO


    All of us, at one time or another have been frustrated looking for documents that we know we filed in a safe place on our computer but could not find them. Or maybe you have experienced the frustration of looking for some document that had data or information in it that you wanted to recover or use again and couldn't because you could not recall where the document, article, or file was located that contained the information. Those frustrations can be largely eliminated through web based scanning and using effective document indexing in a content management system,. But there is more behind the document indexing curtain than one may first imagine and pulling back the curtain can expose opportunities and challenges.

  • UFC Whitepaper on Thinking about Data Capture

    When Purchasing a Data Capture System Focus on the Journey Rather Than the Destination

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    When Purchasing a Data Capture System Focus on the Journey Rather Than the Destination

    By Joe Hill

    Here is an old but good philosophical question that is often asked: What is more important to you – the journey or the destination? Some people after thinking for a while will answer -- the destination, while others, after doing some pondering will answer -- the journey. I'm not sure that either answer is right or wrong, depending on your perspective, but in the data capture world it appears that too many people are worried about the destination rather than the journey and while both are important, I have always thought that concerning yourself more with the journey will lead you to the right destination. The analogy is that many organizations focus on the export of data and its resulting file format (the destination), rather than how that data is generated in the first place (the journey). This can be a dangerous proposition as it can result in too much focus on how the data will be formatted, instead of how accurate that formatted data is in the first place.