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This tag is used on articles that discuss Documents.

  • 10 Factors to Consider When Selecting a Document Scanner

    10 Factors to Consider When Selecting a Document Scanner

    We consider ten factors that will help a company select the proper document scanner.

    User Friendly Consulting® consulted with a high-volume document scanning department at a large telecommunications company by providing expertise in the selection and operating of scanners. During their over two decades of experience with this client, they learned a lot about the selection of document scanners best suited to solving the particular needs for the ultimate end users of the scanned information. There was a wide variety of factors that they considered for the selection of the proper scanner. In light of the latest technological trends in the scanning hardware industry, here are some of the most critical factors to consider in the selection of a document scanner. It is helpful to rank the desired features in terms of “must haves” versus “desirable” ones in order to maximize the available budget. These features are not presented in any particular order as each of them may become the governing factor for selecting a scanner to solve a particular need in a company.

  • What is a PDF/A?

    What is a PDF/A?

    Portable Document Format (PDF) files are a handy way to exchange documents with others without requiring them to have a copy of the application that was used to create the original document. PDFs provide a way to view, as well as print, an accurate representation of the original document. The PDF format was around for a number of years and rapidly grew to become a de facto standard. As the use of the PDF format exploded, so did the variations in the format. Not everyone implemented the format in exactly the same way, and not everyone supported every new feature that was added to the format as it evolved. Demand grew for improved standardization as well as a version of a PDF that could be used for long term document archiving. A PDF file format was desired that would assure that documents created using the format would be able to be viewed and displayed at any point in the future – regardless of other changes in the rapidly changing world of computer technology. At the same time, the number of paper documents being stored was rapidly decreasing in favor of electronic document storage. Since many documents form a legal record, it was also important that the content of the original documents be maintained perfectly and were able to be viewed and printed perpetually.