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Invoice Processing

The invoice processing tag is used on pages where the software is capable of capturing data from invoices.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FineReader Server - Introduction

    See how ABBYY FineReader Server (formerly Recognition Server) provides network enabled, high-volume capture and OCR processing of images. This document capture solution processes images through high quality OCR while providing flexibility for export of images and metadata. See more at https://www.ufcinc.com/Data-Capture-and-OCR/abbyy-recognition-server

  • FlexiCapture for Invoices Invoice Training

    ABBYY FineReader Server - Processing Unstructured Docs

    See how your enterprise may process both structured and unstructured documents quickly and cost effectively using award winning ABBYY FineReader Server (formerly Recognition Server).

  • FlexiCapture for Invoices Invoice Training

    ABBYY FineReader Server - User Experience

    Experience what a user sees when running the award winning ABBYY FineReader Server OCR (fromerly Recognition Server). See why Recognition Server is one of the most popular server-based OCR applications available.

  • ABBYY Flexicapture

    Find out more about ABBYY Flexicapture here at UFC, Inc.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture - Creating Your First Project

    Watch how to create your very first ABBYY FlexiCapture fixed form project.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture - General Ledger and Cost Center Coding

    See how you can assign general ledger (GL) accounts and cost centers to line items in ABBYY FlexiCapture for Invoices. The software will also learn a default GL account per vendor to speed up processing.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture - Hot Folders and Email Polling

    Watch how to set up hot folders and email polling within ABBYY FlexiCapture. This is a great way to automate the processing of any documents your organization handles on a regular basis.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture - Rules and Custom Actions

    Learn how to create rules and custom actions within ABBYY FlexiCapture. Rules are triggered when data changes, and custom actions are triggered when a user clicks a button.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture - Scanning Station

    See how the ABBYY Scanning Station provides an efficient and flexible way to send documents to ABBYY FlexiCapture.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture - Stages and Queues

    Watch how to configure stages (also known as queues) within ABBYY FlexiCapture Distributed.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture - Your First Project (Handwriting)

    Watch how to create your very first ABBYY FlexiCapture fixed form project with a special focus on handwriting.

  • ABBYY FlexiCapture Capture Software

    abbyy flexicapture document capture and forms processing software UFC® incABBYY FlexiCapture® is a data capture and forms processing software solution that automates the mundane tasks of extracting data from documents. Imagine if you could automatically extract all of the checkmark and handwritten data from a survey form. Or read all of the line items from a multi-page invoice and compare each line to what is expected on a purchase order.  Users of FlexiCapture report a savings of up to 50% in their invoice processing.  And the product does much more than just invoice processing.

    FlexiCapture provides a multi-lingual data capture and document processing application that automatically converts streams of various documents into business-ready data and provides accuracy in classification and data extraction, high scalability, and advanced integrity and customizability. The unique software product is designed around your needs such that two version are available. The stand-alone version is optimized for users in a single location processing smaller volumes of fixed and flexible formatted documents, such as invoices and purchase orders, but don't need multiple users performing the scan / index / verify functions.  FlexiCapture Distributed is a web based solution that brings the power of the FlexiCapture engine to multiple web users through distributed architecture running on a Windows Server. Request demo and information for ABBYY product min

    Benefits of ABBYY FlexiCapture Document Capture Software:

    ABBYY FlexiCapture helps organizations increase efficiency by automating paper-based business processes and is intended to meet most throughput needs — ranging from small departmental tasks to larger enterprise projects for any kind of document in one stream, including:

    • Fixed forms (questionnaires, surveys, tests, tax returns, application forms)
    • Semi-structured documents (invoices, purchase orders, explanations of benefits, receipts)
    • Unstructured documents (contracts, letters, articles)

    Once captured, the documents are classified, recognized, verified, and transferred into reliable, accurate, searchable, and highly structured electronic data critical to business processes. ABBYY FlexiCapture provides powerful set-up tools and flexible processing workflow to accomplish document processing tasks of any complexity. FlexiCapture is compatible with a wide range of scanning devices supporting TWAIN.

    Create Your Own Paper or Electronic Forms:

    Need to create new paper or electronic forms? When you purchase FlexiCapture, the powerful ABBYY FormDesigner is included at no additional charge. This software tool allows you to create a wide variety of forms for electronic extraction of data in FlexiCapture or any forms processing software application. This tool provides for rapid form scanning since when you create the form it also builds the ABBYY FlexiCapture document definition for you behind the scenes. This is especially important if you need to extract handwriting from forms. Unless the form was designed for electronic handwriting extraction, the results will likely be poor until the form is redesigned with this purpose in mind - see our article about this. This is an area with which we can provide you with assistance. Although any form processing software has a learning curve, UFC® can help you get up to speed quickly through our talented staff who has worked with FlexiCapture since its inception and also with the previous product ABBYY FormReader. When you are ready to distribute your form, you can begin extraction of any type of data included machine printed text (OCR), hand printed text (ICR), check-boxes, determining if a signature is present (OMR), and also most types of 1-d and 2-d bar codes. 

    The FlexiCapture price is low enough for you to see a very fast return on your document capture software investment, often in as little as one year. The way that FlexiCapture pricing works is that you pay once for the annual page volume that you expect to process. Should your document capture software need changes, you can just move up to the next higher price level - there are no per-page charges for FlexiCapture.

    The options for integration of ABBYY FlexiCapture with other systems are almost unlimited. FlexiCapture provides out of the box support for export to Microsoft SharePoint and many other applications such as export to a database or a Microsoft Excel spreadsheet. If you desire to go further, UFC® provides comprehensive integration of the complete FlexiCapture line including a bundled application called MuWave® Forms Pro QSX which leverages the SDK engine product FlexiCapture Engine into the Quillix Web capture solution. This unleashes the forms processing power of FlexiCapture with the simplicity of the graphical capture workflow engine provided by Quillix. 

  • ABBYY FlexiCapture Features and Benefits

    ABBYY FlexiCapture offers unparalleled functions for extraction and capture of data from scanned and electronic documents including a true out of the box invoice processing solution. FlexiCapture provides advanced features that will never be found in open source OCR products such as Tesseract. Some of the features and benefits of FlexiCapture are as follows.

    Distributed Data Capture thumbnail

    Automatic Extraction of Data and Classification of Documents

    scanner with picFlexiCapture first classifies incoming documents into the appropriate types determined during configuration, such as invoices, letters, contracts, or purchase orders. From there it automatically extracts the data which can then be used either to populate index fields during the export or to feed accounting or ERP systems with data from the documents.

     

     

    Innovative, User Controlled Auto-Learning Training System

    training graduation hatFlexiCapture includes an innovative system for setting up new documents the first time the system sees them. Using the user-guided training system the user simply points and clicks on the corresponding data fields. After this is done for a small set of documents the next time the system runs this document it treats it like any other and automatically extracts the information. This avoids a time consuming setup process that formerly had to be done by IT professionals. Now this document training can be quickly accomplished by the business units who are experts in the information being extracted from the documents.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - 2-Way Match

    UFC's offering of ABBYY FlexiCapture for Invoices can perform a two-way match out-of-the-box. Matching is a concept that is very familiar to people in the accounting field and especially those involved in the processing of accounts payable (AP) invoices. The two way match is at the most basic level a correspondence between the details on the invoice and the purchase order that requisitioned the product or service. During this matching process the accounts payable analyst will verify their business rules for the following: (1) The price of each line item on the invoice is less than or equal to the line item values on the purchase order, and (2) Verify that the total invoice price is less than or equal to that listed on the purchase order.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - Configuring Master Data

    Learn how to setup and configure master data to be used within your ABBYY FlexiCapture for Invoices project.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - FileNet P8 Integration

    See how ABBYY FlexiCapture for Invoices can automatically export to IBM FileNet P8 as a repository for invoice documents and metadata. Eliminate manual keying of data by AP analysts to allow them to focus on their core business functions rather than data entry.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - Navision (NAV) Integration

    See how ABBYY FlexiCapture for Invoices can automatically export to Microsoft Dynamics Navision (NAV) to create a purchase invoice including line item details and vendor information. Eliminate manual keying of data by AP analysts to allow them to focus on their core business functions rather than data entry.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - Operator Training

    See how ABBYY FlexiCapture for Invoices automatically learns new invoice formats after the processing of just three invoices of the same type and vendor. 

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - QuickBooks Online

    See how ABBYY FlexiCapture for Invoices can automatically export to Intuit QuickBooks Online to create a bill including line item details and vendor information. Eliminate manual keying of data by AP analysts to allow them to focus on their core business functions rather than data entry.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - QuickBooks Pro

    See how ABBYY FlexiCapture for Invoices can automatically export to Intuit QuickBooks Pro to create a bill including line item details and vendor information. Eliminate manual keying of data by AP analysts to allow them to focus on their core business functions rather than data entry.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - Sage 50 Integration

    See how ABBYY FlexiCapture for Invoices can automatically export to Sage 50 Accounting (previously known as Peachtree) to create a bill including line item details and vendor information. Eliminate manual keying of data by AP analysts to allow them to focus on their core business functions rather than data entry. #ABBYYUSA #UFCINC #SAGE50

    This video is owned by User Friendly Consulting, Inc. User Friendly Consulting, Inc. is independent from Sage and is not authorized to make any statement, representation, or warranties or grant any license or permission on behalf of Sage regarding any product, service, or website content. Certain materials made available on or through this website are owned by Sage and cannot be used without the prior written permission of Sage.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - SharePoint Integration

    See how ABBYY FlexiCapture for Invoices can automatically export to SharePoint as a repository for invoice documents and metadata. Eliminate manual keying of data by AP analysts to allow them to focus on their core business functions rather than data entry.

  • FlexiCapture for Mailrooms

    ABBYY FlexiCapture for Mailrooms Video Tutorial

    Watch how simple it is to setup a "mailrooms" project where you can send a variety of documents into ABBYY FlexiCapture and let it determine the document type.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Purchase Orders

    UFC's offering of ABBYY FlexiCapture for Purchase Orders will automate accounts receivables processes in order to reduce the costs and turn-around time with processing orders.

    Hello. Today I'm going to show you ABBYY FlexiCapture for purchase orders. The idea of this application is that we can efficiently process purchase orders, combine them into our ERP systems or accounting systems, and get them efficiently moving through our organizations.

    So, what I'm gonna do is I'm gonna load a few images. We're just gonna make sure these are POs that we're gonna process. Now, what the process is doing now, or what the software's doing now, is it's looking at this purchase orders and determining who the seller is, who the buyer is, and different pieces of that purchase order. Dates, and amounts, and line items, et cetera.

    So, you can see here, it's processed two out of three, and it'll finish up that third one very quickly, and we're gonna start taking a look at these. We can determine the business unit, or the seller, who's the selling party internally that the purchase order is intended to go to. We can determine who the buyer is, and you can see we can drill down and even do some database look ups and then determine who the buyer is and seller. We can find the purchase order dates, the amounts, even different currencies, of course the purchase order number, and definitely one of the things we want to make sure we grab are all of these line item details. Now, these can spur on for pages and pages, and we will find them. Anything highlighted in red here is the software just simply asking you as a human to determine that what it brought back was accurate. So, it wants to make sure that this 100A is actually what we see on the document itself. We can determine here that that is correct.

    We're gonna look through some of these other purchase orders and talk through them. Here's one where we captured the buyer and the seller, and it wants again the date. Now, when I highlight the field, you will highlight where it found it. So, for example, our order date, found the order date here in yellow. For the amount, it highlights here in yellow where that amount is. We also have our line item detail. We'll look at this last one here very shortly, and we see our seller, our buyer, our purchase order date, amount, currency, purchase order number, and our line item details.

    So, the idea of this application is that we can efficiently process purchase orders. We can find things very easily. Just a matter of clicks, we can be sending these purchase orders into our ERP or accounting systems, and really making our customers happy by efficiently processing their POs and making our staff happy because we don't have to type every single line item and every single piece of detail that we find on this document.

    I hope you enjoyed this video. Have a nice day.

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  • ABBYY FlexiCapture for Sage 50 Accounting by UFC

    *UFC's ABBYY FlexiCapture® for Sage 50 Accounting® (previously known as Peachtree Accounting®) automates both the collection and the export of all of the data from an invoice in order to create a bill. This includes both the vendor detail as well as the line items from the invoice.  This powerful document capture software solution for invoice processing eliminates the manual keying of data by AP analysts to allow them to focus their attention on more important core business practices.

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture Standalone Installation

    Watch how simple it is to install ABBYY FlexiCapture Standalone!

  • Accounts Payable Purchase Order and Invoice Processing

    Read about our accounts payable (AP), purchase order and invoice processing solutions.

  • AP and Invoice Processing Solutions

    We provide a variety of solutions to automate your accounts payable process in order to reduce costs and the turn-around time to receive time-sensitive payments more quickly.  These are out of the box, proven software solutions by our trusted partners - not custom creations which haven't been proven. UFC has been offering forms processing solutions almost since their inception.  We have done the research necessary to provide solutions which offer out of the box integration with your ERP system including Oracle, SAP, and Great Plains. 
    receive more information and demo
    How We Can Help With OCR Invoice Software:
    We can provide you with a comprehensive Accounts Payable or Invoice processing solution which would reduce your administrative labor expense as well as reduce the time required in the billing cycle. Our invoice recognition software accomplishes the following functions and can be customized to provide an interface to almost any back-end system including FileNet P8.

    • Automatic sorting of invoices by vendor and extraction of data from each different vendor's format.
    • Two way match and three way match with your existing accounting or ERP system. With the three-way match the system provides a method to match the invoice, purchase order and packing slip to ensure all three documents contain the same detailed information for each order.  

    Here is How the Invoice Processing System Works:

    1. Invoice Scanning Process - The invoices are provided to the accounts payable automation system by any of the following methods: Scanning, monitoring of a network folder, email, or fax. This provides a rapid means of scanning invoices into the accounts payable system.
    2. Text Extraction - The invoice processing system automatically OCR's the vendor invoice or purchase order documents and validates these details against your ERP or accounting system. This is the point at which the accounts payable three way match would be done.
    3. Verification of Invoices or Orders - If the invoice processing system is not 100% confident of the values extracted during the OCR process, these are flagged and presented to the user for verification.   
    4. Export and Integration - Depending upon your needs, the extracted data and documents are exported to your back-end system. This integration happens behind the scenes to better automate your accounts payable process. 
  • AP Energize for Quickbooks Logo

    AP Energize for Quickbooks Online

    UFC's AP Energize for *QuickBooks® Online Plus and AP Energize for QuickBooks® Online Essentials gives you the ability to automatically extract data from vendor invoices and input them directly into your QuickBooks® Online account. Long gone are the days of losing money from data entry costs that only end up with countless hours of fixing errors. AP Energize for QuickBooks® Online will streamline your accounts payable processes by allowing you to capture invoices from at least four different sources:

    1. Emails. Simply send the invoices to a designated email address.
    2. Scans. Scan your invoices and place they will be processed automatically.
    3. Faxes. AP Energize monitors files received from your fax server or e-fax system.
    4. Watch Folders (Hot Folders) on a network share.
  • UFC Connector for QuickBooks Online

    Automating Invoices to QuickBooks Online

    The world of invoices is comprised of differences - different formats, different colors, different details. These differences make it extremely laborious to manage invoices in your organization today. Accounting personnel are forced to type in every single detail into QuickBooks® Online. If there are many line items on an invoice, you could be taking up to 5 or 10 minutes just to simply type in an invoice. Then, if a paper trail is needed, you have to manually scan the invoice and upload it to the bill in QuickBooks® Online. These steps are just a huge waste of time! Your accounting personnel can be spending this time much more efficiently. The days of data entry can end by moving to UFC®’s Connector for QuickBooks® Online.

  • Customer Case Study - Wildman Business Group

    Customer Case Study - Wildman Business Group

    See how Wildman Business Group took advantage of User Friendly Consulting's expertise with ABBYY FlexiCapture to automate their invoice processing!

  • Disruptive Innovation Part 2: Invoice Processing Software

    Disruptive Innovation Part 2: Invoice Processing Software

    Summary:

    Learn how invoice processing software is rapidly becoming a disruptive innovation that allows companies to automate the tiring process of paying bills.

     

    As we stated in Part One of this series, sometimes when a new technological invention comes along we wonder how we ever lived without the new device or technological innovation. A “disruptive innovation” is a particular category of innovation which creates its own demand. For example, the invention of the automobile created a demand for its purchase when it didn’t exist and the available substitutes were of a qualitatively different nature. In the technology field, the pace of innovation is increasing to the extent that it is commonplace to hear our customers make statements like, “I don’t know how I have lived without this.” Within the past two years, we have been hearing this about a particular type of software application: invoice processing software. This trend towards the adoption of invoice processing software by companies of all sizes has created a trend in which this labor saving software has almost become a commodity much like word processing software.

     

  • Quillix web capture

    Document Capture with Quillix and Microsoft SharePoint

    Quillix document capture seamlessly captures documents to Microsoft SharePoint Server 2010. The essence of UFC's capture, store, energize mantra is the power this solution gives your company to quickly implement an enterprise level document capture software solution in just a few hours. Quillix is a web based, distributed capture solution suitable for any industry. Watch this short video presentation by Travis to see just how easily you can be capturing documents to SharePoint Server.

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  • Quillix web capture

    Intelligent Document Capture: See IRIS Classify

    See how IRISXtract intelligently determines the type of a document such as invoices, contracts, or letters. This video shows how this process works and how it could benefit your company without the need to build templates.

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  • Quillix web capture

    Invoice Processing Revolutionized

    See how your invoice processing can be revolutionized by the experts at UFC, Inc. We will recommend the very best solution to meet your needs including ABBYY FlexiCapture and IRISXtract. Visit our homepage to find out more: https://www.ufcinc.com/

  • Quillix web capture

    Invoice Processing with IRISXtract

    See how UFC's AP Energize powered by IRIS automatically extracts information including line items from invoices and why this software solution provides a very rapid return on your investment. IRISXtract offers a true out of the box solution for accounts payable automation and is able to work with most ERP and accounting systems. Visit our web page to find out more.

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  • Invoice Scanning: ABBYY FlexiCapture for Invoices

    Looking for Invoice Scanning? Seeking To Increase Efficiency, Save Money in Accounts Payable Invoice Processing and:

    • Implement an automated invoice scanning solution?
    • Reduce invoice processing costs?  A recent study says the average cost of processing an invoice is $1.50 each. What if you could cut this in half? 
    • Eliminate painstaking manual keying of data from paper invoices and extract data automatically by invoice scanning software?
    • Decrease invoice processing and billing cycle time? 
    • Eliminate easy to make errors in Accounts Payable such as the wrong quantity versus the purchase order?
    • Automate your accounts payable (AP) invoice processing system?
    • Provide automated 2 and 3 way matching of AP invoices with your accounting or ERP system?

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    FlexiCapture Invoice Scanning: Ready to Run User Trained OCR Invoice Recognition Software Solution

  • Quillix web capture

    IRISXtract Accounts Payable for QuickBooks Pro

    See how IRISXtract Accounts Payable for QuickBooks Pro can automatically export to Intuit QuickBooks Pro to create a bill including line item details and vendor information. Eliminate manual keying of data by AP analysts to allow them to focus on their core business functions rather than data entry. 

    Note: QuickBooks (or other Intuit product) and Intuit are registered trademarks and service marks of Intuit Inc., displayed under license.

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  • IRISXTRACT Intelligent Document Capture

    IRIS Canon Logo 260px
    IRISXtract for documents is an intelligent document capture and forms processing solution which automatically classifies documents arriving from a host of different input sources such as email, fax, watched folders, and paper documents. IRIS then extracts the data from the documents and places it inside your business application. The unique IRIS system does not require the creation of templates. It does this by providing an intuitive interface for your employees to indicate the data to be extracted. The process can be done by the same personnel that is currently responsible for your Accounts Payable or Purchase Order processing - no IT knowledge is required. Out of the box "solution packages" are available for invoice processing and purchase order processing. These allow you to automatically extract vendor information and line item details while communicating with your ERP or accounting system to provide matching of records. 

    The IRIS price is very competitive with other solutions.  Just complete the contact form on this page and we will send you complete IRISXtract pricing.

     

    What Makes IRISXtract Unique? A Template Free Solution

    IRISXtract is a completely template-free document capture and forms processing solution. This unique technology empowers business level users to recognize new documents on the fly without having to change a template. Each time the system encounters a new document that it hasn't seen before, all the user does is tell the system where to expect the fields. The next time the system encounters the document, it automatically extracts the information from the page.  

    Introducing UFC's AP Energize Powered by IRIS

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    Benefits of IRISXtract for Invoice Processing:

     

    Reduced Cost with "Touchless" Processing

    By reducing and in some applications, removing the need for manual document classification, separation and data extraction organizations can drastically reduce their operational costs - the higher the level of Touchless Processing, the greater the cost reduction. With AP Energize users achieve high levels of automation on any document type.

     

    Increased Speed


    Manual document classification, document separation, and data extraction is time-consuming, tedious, and a poor use of knowledgeable workers' time. By automating these processes, AP Energize allows knowledgeable workers to focus their efforts on value-adding tasks such as customer service or query resolution. Speed of processing is also increased when processes become touchless.

     

    Increased Processing Capacity

     

    By removing the need for manual document classification, separation, and extraction, companies are able to process more transactions each day while maintaining the same staffing levels. With AP Energize, users achieve high levels of productivity on any document type.


    Higher Data Quality


    Manual document classification and data extraction is error-prone – humans typically achieve a peak accuracy rate of 70%. By automating these processes and tuning the technologies on a customer's documents, AP Energize can improve the quality of extracted data compared to manual keying (typically reducing the error to < 10%) while maintaining a high degree of automation. In addition, the powerful data validation capabilities of AP Energize ensure that extracted information is correct before it is used by the business systems to assist in decision-making processes. The result is fewer processing exceptions compared to manual methods, fewer customer queries and more accurate and timely decisions.


    Improved Compliance


    AP Energize provides a controlled IT-based framework for gathering sensitive supplier data as soon as it enters an organization and delivering it quickly into a secure repository. Powerful data validation capabilities ensure that the data is correct. Accurate document classification means that content retention and security policies can be applied more reliably.


    Increased Responsiveness


    AP Energize can classify, separate and extract a document in a matter of seconds, and can run outside normal business hours if necessary. Consequently, documents can be processed more quickly than by manual methods, reducing the time to complete each transaction and benefiting both the user and their customer.


    Improved Process Auditing


    Manual processes are intrinsically difficult to audit. Using automated technology to process documents means that every step can be controlled, monitored and reported on. As a result, organizations can better meet the requirements of regulatory compliance and bottlenecks can be identified more easily.


    One Product for All Document Types


    AP Energize is the most complete and versatile document classification and data extraction offering on the market today. It can process structured, semi-structured and unstructured documents, including forms, invoices, checks, correspondence and any other document type, on the same platform. Legacy documents can also be processed, thus avoiding expensive and time consuming forms redesign process and allowing efficient back file conversion.


    Lower Total Cost of Ownership


    AP Energize features powerful learn-by-example technologies for classification and extraction that can be configured more quickly and cheaply than traditional rules based methods. Then, as documents are processed in a production environment, learning can be used to 'teach' the system characteristics of problem documents so they are processed automatically in the future, increasing ROI and reducing TCO since no IT skills are needed.


    Ergonomic Keying and Data Validation


    In an advanced recognition environment, easy to use and efficient data validation is vital for maintaining productivity – poor validation design can cancel out the benefits of automated classification and extraction. During production, screen navigation and image manipulation are logical and easy to use. Separate interfaces are provided for reviewing document classification, single character correction and data validation, and at each stage the interface can be tuned for maximum efficiency.


    Reduced Training Costs


    AP Energize user interfaces are highly customizable to meet customer specific requirements in terms of screen layout and interface behavior. They can even be configured to mimic legacy systems. This reduces training costs and speeds up the adoption of new systems.


    Powerful Reporting with the IRIS Production Database


    A reporting system called Production Database is available to provide reports of all document capture tasks performed on your system. As documents are processed AP Energize gathers detailed information regarding recognition rates and presents statistics per field, document types, and average over user selectable time periods. This allows users to monitor system performance and get early notification of any issues. 


    Facts about Invoice Processing

    Did you know that:

    • The average cost of processing an invoice is more than $15 for most organizations
    • The average time to process an invoice is 29.8 days
    • 83% of invoices are still paper based
    • Most organizations have a manual approval process
    • Manual paper based filing of invoices leads to errors and lost invoices

    Benefits of Using IRISXtract:

    • Reduce manual effort by approximately 90-97%
    • Realizing early payment discounts
    • Eliminating late payment fees
    • Negotiating better pricing from suppliers
    • Reduction of storage, retrieval costs
    • Reduction in exposure to government compliance issues
    • Improved financial reporting

    Standard Functionality Included in IRISXtract:

    Web Verify - No Additional Licensing is Required (Other than Existing Verification Users)

    IRISXtract’s WebVerify is a new verification client for the cloud.  It can run in parallel with the “classic” IRISXtractTM Verify, and enables to verify documents completely in the World Wide Web. WebVerify provides the majority of features known by the classic solution with a high compatibility to the existing IRISXtractTM applications. WebVerify builds a verification solution which is accessible from everywhere you want, just by means of a modern browser, and without any installation on the user side. Configuration aspects as well as software updates are made at one single place, which dramatically decrease administration efforts.

    Requirements: In order to use WebVerify, you need a recent IRISXtractTM v4.1 installation and a Microsoft IIS Server (included in most editions of Microsoft Windows).  On the user side, the recent versions of the major desktop browsers (Mozilla Firefox, Google Chrome, and Microsoft Internet Explorer) are supported. 

    IRIS-web-verify

    Solution Packages Available (Ready to Run Applications):

    IRISXtract is available with several powerful solution packages. These are pre-built, out of the box solutions for processing purchase orders, accounts payable processing, and automatic email extraction.  The following solution packages are presently available:

    SP Accounts Payable

    This solution package provides a one stop, out of the box invoice processing solution which also includes an interface to several popular ERP solutions. 
    Download a brochure of IRIS AP

    SP Orders

    This solution package provides an out of the box solution for processing of purchase orders. 
    Download a brochure of SP Orders.

    SP XMail Fetcher

    This solution provides a powerful, ready to use application for receiving documents from email. 
    Download a brochure of XMail Fetcher.

    Watch a Short Video Showing IRIS in Action:

     

     

    See How IRIS Classifies Documents Without Templates:

     

     

    See How IRIS Classifies Documents Without Templates:

     

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  • America’s Largest Non-Bank Cash Advance Provider Uses ABBYY FlexiCapture to Enhance Accounts Payable Process.

    Largest Non-Bank Cash Advance Provider Enhances AP Process.

    Advance America is one of the largest non-bank cash advance providers in the United States, and as part of its day to day business, processes on average 21,199 invoices a month. Always looking for ways to improve and streamline processes, Advance America decided to integrate ABBYY FlexiCapture for Invoices (ABBYY FCI) with their current solution to help streamline areas of their accounts payable process.

     

    “It definitely has been a huge time saver. Even with the ones [invoices] that haven’t been fully mapped yet, it’s still faster than keying the invoices in by hand.”

    Neal Littlejohn, EDI Administrator, Advance America

  • OCR Invoice Processing Software

    OCR Invoice Processing Software Solutions:

    Invoice processing software provides the functionality to automate the extraction and exportation of data from invoices and purchase orders. The OCR invoice software provides a two-way match between the invoice and the purchase order and can also provide a three-way match to the shipping documents through some additional configuration. User Friendly Consulting® provides several industry leading invoice processing software solutions including ABBYY FlexiCapture for Invoices and IRISXTract.

  • Quillix web capture

    OCR Technologies and Trends (MMDP Meeting, March 2016)

    Watch Jim Hill, Solutions Specialist at UFC, discuss OCR technologies and trends.

  • Quillix web capture

    Quillix Web Capture Overview

    Learn about the advanced features of Quillix Web Capture including an industry leading graphical workflow in the administration console. 

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  • The Importance of Data Capture Software for Accountants

    The Importance of Data Capture Software for Accountants

    Accountants by nature are wired to get very distraught over errors made in an accounting system. A key job responsibility of all accountants is locating and resolving errors. From unbalanced balance sheets to double entered vendor invoices, quite often being the hero in uncovering the error, isn’t all that it is cracked up to be. A great deal of time is lost in any accounting supervisor’s day whether you oversee one accounting clerk or dozens of clerks on a daily basis. Huge amounts of a supervisor’s day is lost due to simple human errors made in data entry. And quite often errors, if uncaught by a supervisor, could result in costly mistakes for a company.

  • Two Way Matching of AP Invoices and PO's

    Matching is a concept that is very familiar to people in the accounting field and especially those involved in the processing of accounts payable (AP) invoices. There are two main types of matches that are often considered as a company evaluates the potential purchase of an invoice processing solution such as ABBYY FlexiCapture for Invoices.  

    The Two Way Match of an Invoice with a Purchase Order

    The two way match is at the most basic level a correspondence between the details on the invoice and the purchase order that requisitioned the product or service. This type of match generally arises for purchases such as office supplies, recurring purchases like janitorial services, or temporary service orders such as painting services. During this matching process the accounts payable analyst will verify their business rules for the following:

    • The price of each line item on the invoice is less than or equal to the line item values on the purchase order.  This can be a time consuming process if done manually as both documents must be compared, or the printed invoice must be compared with the value listed in the company's accounting system. 
    • Verify that the total invoice price is less than or equal to that listed on the purchase order.
  • Wildman Business Group

    UFC Customer Recognized by KMWorld

    UFC's customer, Wildman Business Group, receives praise by KMWorld. Learn how they benefited from ABBYY FlexiCapture for Invoices by reading the article herehere. We were honored to have the opportunity to help Wildman Business Group choose and implement the perfect product to meet their needs. If you would like User Friendly Consulting to help you with your AP Automation process please contact us.

  • Sage 50

    UFC releases a new connector to integrate with Sage 50 Accounting - U.S. Edition! (Previously known as Sage Peachtree)

    We are excited to share our new Sage 50 connector with you! It can be integrated into many document capture systems such as ABBYY and IRIS. Please click here to learn more about the connector and to watch a video of it in action!

  • UFC's Accounts Payable VIdeo

    UFC's Invoice Processing Revolutionized Video

    Watch our Short Video: Invoice Processing Revolutionized! 

    Are your struggling with processing your invoices? Would you be interested to learn that you can automate your Accounts Payable invoice processing using one of our invoice processing software solutions? Are you interested in software that can achieve a payback of shorter than 12 months? 

  • Quillix web capture

    UFC, Inc. Document Capture Software: Part 1

    This is Part 1 of our video series on the basics of document capture.  We are providing these videos to educate viewers about the benefits of using document capture.

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  • Quillix web capture

    UFC, Inc. Document Capture Software: Part 2

    This is Part 2 of our video series on the basics of document capture.  In this video, Travis goes into great detail on some specific elements of document capture. He will look at document processing and discuss OCR, OMR, and ICR. We are providing these videos to educate viewers about the benefits of using document capture.

  • User Friendly Consulting Receives ABBYY Marketer Award

    User Friendly Consulting Receives ABBYY Marketer Award

    User Friendly Consulting is proud to have received the Technology Marketer Award at  the ABBYY Summit 2016 in San Diego, California!

     

     

     

     

     

     

     

  • Learn about document imaging and web design  at User Friendly Consulting, Inc.

    User Friendly Consulting, Inc Blog

    Welcome to the UFC, Inc. Company Blog

    Learn about document capture, invoice processing and other related technologies by following the User Friendly Consulting, Inc. company blog. This is where we post articles that help companies understand the changing landscape of software solutions including the valuable lessons that our company has learned. 

    If you have found an article useful be sure to leave a comment through the Disqus system. 

  • Vehicle Component Manufacturer Automates Invoices with ABBYY

    America’s leading supplier of Wheel Ends to OEM manufactures now receives over 200,000 paper invoices everyyear from its vendors. Manually processing the documents demands the time of twelve employees – a task thatthe company decided to automate using ABBYY FlexiCapture® for Invoices.

    “Dealing with debit memos manually would take fourpeople 3-4 hours a day. With FlexiCapture forInvoices, one person can do it in an hour.”EDI Group Manager

  • Wildman Business Group Automates Invoices with ABBYY

    Wildman Business Group Automates Invoices with ABBYY

    As a premier provider of corporate laundry services, linen and apparel, Wildman Business Group receives more than 40,000 invoices a year. But processing them manually was slow, error-prone, costly, and inefficient — until ABBYY FlexiCapture for Invoices enabled accurate and automated entry of invoice data into Wildman’s ERP system.

     

    “The difference is night and day. Before FlexiCapture, invoices were stacked on people’s desks. Now they’re routed electronically the day they arrive and approval goes much faster.”

    Claudia Keirn, Corporate Senior Accountant, Wildman Business Group

  • ZUGFeRD document processing standards

    ZUGFeRD: Emerging Standard for Automated Invoicing

    Summary:

    In this article we take a look at an EDI standard identified by the acronym "ZUGFeRD" which is an emerging set of rules for the creation of an invoice document in PDF format but containing embedded data used for automatic processing.

    The Current State of Invoice Creation and Payment:

    These days fewer and fewer companies generate invoices by manual means.  Most invoices are generated through the use of an accounting or Enterprise Resource Planning (ERP) system.  Invoices are printed and mailed or else saved in a common electronic format such as a PDF which may be e-mailed.  Some companies utilize something called Electronic Data Interchange (EDI) to send and receive invoices as well as many types of documents including purchase orders and shipping notes.  Standard electronic formats (rules) for EDI have been developed including the international “UN/EDIFACT” standard as well as other standards including the one that is most widely used in North America which is called “ANSI ASC X12” or just “X12.”  EDI typically provides for the transfer of the very same information that would appear in paper documents. Because the information is sent and received electronically, EDI provides a means of eliminating the manual processing steps for each of the documents for which it has been implemented.  It allows companies to operate as efficiently as possible and to implement strategies such as “just in time” inventory control that would be impossible without a fully automated ordering system. EDI isn’t for everyone though because it requires a company’s customers and suppliers to also adopt it.  EDI can also be difficult, time consuming, and expensive to implement. In addition, EDI is often only implemented for a portion of a company’s documents.