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IRISXtract

  • FlexiCapture for Invoices Invoice Training

    ABBYY FlexiCapture for Invoices - 2-Way Match

    UFC's offering of ABBYY FlexiCapture for Invoices can perform a two-way match out-of-the-box. Matching is a concept that is very familiar to people in the accounting field and especially those involved in the processing of accounts payable (AP) invoices. The two way match is at the most basic level a correspondence between the details on the invoice and the purchase order that requisitioned the product or service. During this matching process the accounts payable analyst will verify their business rules for the following: (1) The price of each line item on the invoice is less than or equal to the line item values on the purchase order, and (2) Verify that the total invoice price is less than or equal to that listed on the purchase order.

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  • AP and Invoice Processing Solutions

    We provide a variety of solutions to automate your accounts payable process in order to reduce costs and the turn-around time to receive time-sensitive payments more quickly.  These are out of the box, proven software solutions by our trusted partners - not custom creations which haven't been proven. UFC has been offering forms processing solutions almost since their inception.  We have done the research necessary to provide solutions which offer out of the box integration with your ERP system including Oracle, SAP, and Great Plains. 
    receive more information and demo
    How We Can Help With OCR Invoice Software:
    We can provide you with a comprehensive Accounts Payable or Invoice processing solution which would reduce your administrative labor expense as well as reduce the time required in the billing cycle. Our invoice recognition software accomplishes the following functions and can be customized to provide an interface to almost any back-end system including FileNet P8.

    • Automatic sorting of invoices by vendor and extraction of data from each different vendor's format.
    • Two way match and three way match with your existing accounting or ERP system. With the three-way match the system provides a method to match the invoice, purchase order and packing slip to ensure all three documents contain the same detailed information for each order.  

    Here is How the Invoice Processing System Works:

    1. Invoice Scanning Process - The invoices are provided to the accounts payable automation system by any of the following methods: Scanning, monitoring of a network folder, email, or fax. This provides a rapid means of scanning invoices into the accounts payable system.
    2. Text Extraction - The invoice processing system automatically OCR's the vendor invoice or purchase order documents and validates these details against your ERP or accounting system. This is the point at which the accounts payable three way match would be done.
    3. Verification of Invoices or Orders - If the invoice processing system is not 100% confident of the values extracted during the OCR process, these are flagged and presented to the user for verification.   
    4. Export and Integration - Depending upon your needs, the extracted data and documents are exported to your back-end system. This integration happens behind the scenes to better automate your accounts payable process. 

    Oracle, SAP, and Great Plains are registered trademarks of Oracle, SAP AG, and Microsoft respectively, all rights reserved.

    man typing on tablet pc screen

     Accounts Payable Software Solutions from UFC:

    1. AP Energize Powered by IRIS

    AP Energize is powered by Canon's IRISXtract Solution Package AP which provides a template free invoice processing solution. It is an out of the box, rapidly implemented solution - in the range of two to seven days! See the sidebar to request IRIS pricing right away.IRIS Canon Logo 260px

    Read Moreabout IRISXtract. The IRISXtract pricing is intuitive on a page per year or a one-time container basis, you decide. 

    See a video of AP Energize Powered by IRIS In Action:

    IRISXTract Video

     

    2. AP Energize Powered by ABBYY FlexiCapture

    Distributed (Web-Based) or Standalone (for Lower Volume Users on an all-in-one Interface)

    ABBYY offers a comprehensive system for invoice processing including out of the box solutions for invoice processing. These provide advanced AP functionality with very little configuration. There are two out of the box solutions available. These can be customized should you require more extensive features. The ABBYY FlexiCapture pricing is on a page per year basis, you only pay for what you need. See the sidebar to request FlexiCapture pricing right away. 

    ABBYY Flexicapture Price

    Automate your Accounts Payable processes. Out of the box 2 way matching of line items to purchase order. With ABBYY FlexiCapture for Invoices you can:

    • Lower your invoices processing costs and cycle time by 50%
    • Cut the time to process invoices by 1 to 2 days. 
    • Centralize your invoice collection from paper mail, email and fax using the advanced invoice recognition system.
    • Provide line item by item 2-way match to your accounting system (out of the box), and 3-way match with a packing slip (available as an option).
    • Greatly increase the accuracy of your Accounts Payable by providing automated rules for validation of invoices.
    • Provide automatic invoice OCR and rendition to searchable PDF, XML, or any back-end system.


    Find out more about ABBYY FlexiCapture

    See a Short Video of ABBYY Flexicapture for Invoices in Action:

    ABBYY FlexiCapture for Invoices

    Find Out More about ABBYY Flexicapture
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  • AP Energize for Quickbooks Logo

    AP Energize for Quickbooks Online

    UFC's AP Energize for *QuickBooks® Online Plus and AP Energize for QuickBooks® Online Essentials gives you the ability to automatically extract data from vendor invoices and input them directly into your QuickBooks® Online account. Long gone are the days of losing money from data entry costs that only end up with countless hours of fixing errors. AP Energize for QuickBooks® Online will streamline your accounts payable processes by allowing you to capture invoices from at least four different sources:

    1. Emails. Simply send the invoices to a designated email address.
    2. Scans. Scan your invoices and place they will be processed automatically.
    3. Faxes. AP Energize monitors files received from your fax server or e-fax system.
    4. Watch Folders (Hot Folders) on a network share.
  • Quillix web capture

    Invoice Processing Revolutionized

    See how your invoice processing can be revolutionized by the experts at UFC, Inc. We will recommend the very best solution to meet your needs including ABBYY FlexiCapture and IRISXtract. Visit our homepage to find out more: http://www.ufcinc.com/

  • IRIS

    Read more about IRIS: Intelligent Data Capture and Forms Processing Solutions.

  • IRISXTRACT Intelligent Document Capture

    IRIS Canon Logo 260px
    IRISXtract for documents is an intelligent document capture and forms processing solution which automatically classifies documents arriving from a host of different input sources such as email, fax, watched folders, and paper documents. IRIS then extracts the data from the documents and places it inside your business application. The unique IRIS system does not require the creation of templates. It does this by providing an intuitive interface for your employees to indicate the data to be extracted. The process can be done by the same personnel that is currently responsible for your Accounts Payable or Purchase Order processing - no IT knowledge is required. Out of the box "solution packages" are available for invoice processing and purchase order processing. These allow you to automatically extract vendor information and line item details while communicating with your ERP or accounting system to provide matching of records. 

    The IRIS price is very competitive with other solutions.  Just complete the contact form on this page and we will send you complete IRISXtract pricing.

     

    What Makes IRISXtract Unique? A Template Free Solution

    IRISXtract is a completely template-free document capture and forms processing solution. This unique technology empowers business level users to recognize new documents on the fly without having to change a template. Each time the system encounters a new document that it hasn't seen before, all the user does is tell the system where to expect the fields. The next time the system encounters the document, it automatically extracts the information from the page.  

    Introducing UFC's AP Energize Powered by IRIS

     capture imagestore imageenergize image

    Benefits of IRISXtract for Invoice Processing:

     

    Reduced Cost with "Touchless" Processing

    By reducing and in some applications, removing the need for manual document classification, separation and data extraction organizations can drastically reduce their operational costs - the higher the level of Touchless Processing, the greater the cost reduction. With AP Energize users achieve high levels of automation on any document type.

     

    Increased Speed


    Manual document classification, document separation, and data extraction is time-consuming, tedious, and a poor use of knowledgeable workers' time. By automating these processes, AP Energize allows knowledgeable workers to focus their efforts on value-adding tasks such as customer service or query resolution. Speed of processing is also increased when processes become touchless.

     

    Increased Processing Capacity

     

    By removing the need for manual document classification, separation, and extraction, companies are able to process more transactions each day while maintaining the same staffing levels. With AP Energize, users achieve high levels of productivity on any document type.


    Higher Data Quality


    Manual document classification and data extraction is error-prone – humans typically achieve a peak accuracy rate of 70%. By automating these processes and tuning the technologies on a customer's documents, AP Energize can improve the quality of extracted data compared to manual keying (typically reducing the error to < 10%) while maintaining a high degree of automation. In addition, the powerful data validation capabilities of AP Energize ensure that extracted information is correct before it is used by the business systems to assist in decision-making processes. The result is fewer processing exceptions compared to manual methods, fewer customer queries and more accurate and timely decisions.


    Improved Compliance


    AP Energize provides a controlled IT-based framework for gathering sensitive supplier data as soon as it enters an organization and delivering it quickly into a secure repository. Powerful data validation capabilities ensure that the data is correct. Accurate document classification means that content retention and security policies can be applied more reliably.


    Increased Responsiveness


    AP Energize can classify, separate and extract a document in a matter of seconds, and can run outside normal business hours if necessary. Consequently, documents can be processed more quickly than by manual methods, reducing the time to complete each transaction and benefiting both the user and their customer.


    Improved Process Auditing


    Manual processes are intrinsically difficult to audit. Using automated technology to process documents means that every step can be controlled, monitored and reported on. As a result, organizations can better meet the requirements of regulatory compliance and bottlenecks can be identified more easily.


    One Product for All Document Types


    AP Energize is the most complete and versatile document classification and data extraction offering on the market today. It can process structured, semi-structured and unstructured documents, including forms, invoices, checks, correspondence and any other document type, on the same platform. Legacy documents can also be processed, thus avoiding expensive and time consuming forms redesign process and allowing efficient back file conversion.


    Lower Total Cost of Ownership


    AP Energize features powerful learn-by-example technologies for classification and extraction that can be configured more quickly and cheaply than traditional rules based methods. Then, as documents are processed in a production environment, learning can be used to 'teach' the system characteristics of problem documents so they are processed automatically in the future, increasing ROI and reducing TCO since no IT skills are needed.


    Ergonomic Keying and Data Validation


    In an advanced recognition environment, easy to use and efficient data validation is vital for maintaining productivity – poor validation design can cancel out the benefits of automated classification and extraction. During production, screen navigation and image manipulation are logical and easy to use. Separate interfaces are provided for reviewing document classification, single character correction and data validation, and at each stage the interface can be tuned for maximum efficiency.


    Reduced Training Costs


    AP Energize user interfaces are highly customizable to meet customer specific requirements in terms of screen layout and interface behavior. They can even be configured to mimic legacy systems. This reduces training costs and speeds up the adoption of new systems.


    Powerful Reporting with the IRIS Production Database


    A reporting system called Production Database is available to provide reports of all document capture tasks performed on your system. As documents are processed AP Energize gathers detailed information regarding recognition rates and presents statistics per field, document types, and average over user selectable time periods. This allows users to monitor system performance and get early notification of any issues. 


    Facts about Invoice Processing

    Did you know that:

    • The average cost of processing an invoice is more than $15 for most organizations
    • The average time to process an invoice is 29.8 days
    • 83% of invoices are still paper based
    • Most organizations have a manual approval process
    • Manual paper based filing of invoices leads to errors and lost invoices

    Benefits of Using IRISXtract:

    • Reduce manual effort by approximately 90-97%
    • Realizing early payment discounts
    • Eliminating late payment fees
    • Negotiating better pricing from suppliers
    • Reduction of storage, retrieval costs
    • Reduction in exposure to government compliance issues
    • Improved financial reporting

    Standard Functionality Included in IRISXtract:

    Web Verify - No Additional Licensing is Required (Other than Existing Verification Users)

    IRISXtract’s WebVerify is a new verification client for the cloud.  It can run in parallel with the “classic” IRISXtractTM Verify, and enables to verify documents completely in the World Wide Web. WebVerify provides the majority of features known by the classic solution with a high compatibility to the existing IRISXtractTM applications. WebVerify builds a verification solution which is accessible from everywhere you want, just by means of a modern browser, and without any installation on the user side. Configuration aspects as well as software updates are made at one single place, which dramatically decrease administration efforts.

    Requirements: In order to use WebVerify, you need a recent IRISXtractTM v4.1 installation and a Microsoft IIS Server (included in most editions of Microsoft Windows).  On the user side, the recent versions of the major desktop browsers (Mozilla Firefox, Google Chrome, and Microsoft Internet Explorer) are supported. 

    IRIS-web-verify

    Solution Packages Available (Ready to Run Applications):

    IRISXtract is available with several powerful solution packages. These are pre-built, out of the box solutions for processing purchase orders, accounts payable processing, and automatic email extraction.  The following solution packages are presently available:

    SP Accounts Payable

    This solution package provides a one stop, out of the box invoice processing solution which also includes an interface to several popular ERP solutions. 
    Download a brochure of IRIS AP

    SP Orders

    This solution package provides an out of the box solution for processing of purchase orders. 
    Download a brochure of SP Orders.

    SP XMail Fetcher

    This solution provides a powerful, ready to use application for receiving documents from email. 
    Download a brochure of XMail Fetcher.

    Watch a Short Video Showing IRIS in Action:

     

     

    See How IRIS Classifies Documents Without Templates:

     

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  • Happy New Year!

    New Year Promotions from User Friendly Consulting

    User Friendly Consulting (UFC, Inc.) is excited to start 2016 with you! We have a number of thrilling projects, software offerings, and discounts coming your way this year! We had a terrific 2015 and we intend to carry that momentum with us into 2016. Make sure to stay in tune with us by: (1) reading our newsletters, (2) attending Webinars, and (3) following us on social outlets such as LinkedIn, Twitter, and Facebook. We've seen a major push in the market and our business for invoice and purchase order automation. We offer the best solutions and expertise in the industry for these processes. Click here to learn more!

    The first quarter is starting off strong with a number of discounts for our customers! Make sure to take advantage of these offers:

    20% off on Quillix and MuWave software until March 31st, 2016

    15% off on IRIS software until March 31st, 2016

    5% off of ABBYY FlexiCapture and Recognition Server until January 31st, 2016

    Click the attached link below to read our full newsletter!

  • OCR Invoice Processing Software

    OCR Invoice Processing Software Solutions:

    Invoice processing software provides the functionality to automate the extraction and exportation of data from invoices and purchase orders. The OCR invoice software provides a two-way match between the invoice and the purchase order and can also provide a three-way match to the shipping documents through some additional configuration. User Friendly Consulting provides several industry leading invoice processing software solutions including ABBYY FlexiCapture for Invoices and IRISXTract.

  • Our Solutions

    icon-module2 Solutions

    Our document capture software solutions provide you with the ability to tackle both simple and complex business processes.  These solutions include Prevalent Software's mature  Quillix Capture, our premier MuWave suite of extensions for Quillix, the comprehensive line of ABBYY document capture and forms processing solutions, and IBM's Datacap document imaging and capture software.  UFC Inc. can save your company money through incorporation of a combination of these document processing solutions along with our years of experience in resolving your complex document capture needs. We offer a rapidly deployed system for capture of documents to Microsoft Office 365 SharePoint.  Step out and find out out how we can save you money and increase your efficiency today.  Give one of our solution specialists a callto see how we can energize your company.

  • Solutions

    icon-module2  Solutions

    UFC®, Inc. delivers solutions that can be deployed to address a specific departmental need such as a quick return, integration across the enterprise, or tailoring for a specific industry for maximum value to the organization. Here are some of the solutions we offer:

    AP and Invoice Processing

    Document Capture Software Solutions

    OCR and Document Capture for the Educational Industry

    Solutions for Leveraging SharePoint Server

    Technology Solutions for the Special Needs of the Oil and Gas Industry

  • Two Way Matching of AP Invoices and PO's

    Matching is a concept that is very familiar to people in the accounting field and especially those involved in the processing of accounts payable (AP) invoices. There are two main types of matches that are often considered as a company evaluates the potential purchase of an invoice processing solution such as ABBYY FlexiCapture for Invoices.  

    The Two Way Match of an Invoice with a Purchase Order

    The two way match is at the most basic level a correspondence between the details on the invoice and the purchase order that requisitioned the product or service. This type of match generally arises for purchases such as office supplies, recurring purchases like janitorial services, or temporary service orders such as painting services. During this matching process the accounts payable analyst will verify their business rules for the following:

    • The price of each line item on the invoice is less than or equal to the line item values on the purchase order.  This can be a time consuming process if done manually as both documents must be compared, or the printed invoice must be compared withe value listed in the company's accounting system. 
    • Verify that the total invoice price is less than or equal to that listed on the purchase order.
  • Sage 50

    UFC releases a new connector to integrate with Sage 50 Accounting - U.S. Edition! (Previously known as Sage Peachtree)

    We are excited to share our new Sage 50 connector with you! It can be integrated into many document capture systems such as ABBYY and IRIS. Please click here to learn more about the connector and to watch a video of it in action!

  • UFC's Accounts Payable VIdeo

    UFC's Invoice Processing Revolutionized Video

    Watch our Short Video: Invoice Processing Revolutionized! 

    Are your struggling with processing your invoices? Would you be interested to learn that you can automate your Accounts Payable invoice processing using one of our invoice processing software solutions? Are you interested in software that can achieve a payback of shorter than 12 months? 

  • Quillix web capture

    UFC, Inc. Document Capture Software: Part 1

    This is Part 1 of our video series on the basics of document capture.  We are providing these videos to educate viewers about the benefits of using document capture.

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  • Quillix web capture

    UFC, Inc. Document Capture Software: Part 2

    This is Part 2 of our video series on the basics of document capture.  In this video, Travis goes into great detail on some specific elements of document capture. He will look at document processing and discuss OCR, OMR, and ICR. We are providing these videos to educate viewers about the benefits of using document capture.

  • Why Noble House Home Furnishing Chose UFC - IRIS

    We are pleased to present this testimony from Noble House Home Furnishings:

    Since finalizing the proof of concept project with UFC, Inc. for the IRISXtract OCR scanning software in April 2015, we have benefited from using the IRISXtract software to process our vendor invoices through our Quickbooks Pro Online system.

    • As designed, the IRISXtract software has reduced the amount of time, errors and resources we previously spent manually entering the data into AP and individually scanning and attaching the corresponding invoices to our AP billing system.
    • As our business continues to grow (39% sales growth in 2014), the IRISXtract software is allowing us to process a corresponding increase in the number of vendor invoices without incurring the cost of adding headcount to the accounting department.
    • We are also looking into applying this OCR software technology with other departments (logistics and sales) to analyze data from various 3rd party documents (i.e. customs and duties forms, bill of ladings).

    Our work with Travis Spangler and his team at UFC, Inc. allowed the IRISXtract software to be customized specifically for our operations and capture the required data toour AP system. Travis and UFC were able to deliver on the expected results of the software capabilities.

    Thomas Tamura
    Chief Financial Officer
    Noble House Home Furnishings, LLC

    July, 2015