Tags Used in Articles on User Friendly Consulting

ABBYY FlexiCapture Features and Benefits

ABBYY FlexiCapture offers unparalleled functions for extraction and capture of data from scanned and electronic documents including a true out of the box invoice processing solution. FlexiCapture provides advanced features that will never be found in open source OCR products such as Tesseract. Some of the features and benefits of FlexiCapture are as follows.

Automatic Extraction of Data and Classification of Documents

FlexiCapture first classifies incoming documents into the appropriate types determined during configuration, such as invoices, letters, contracts, or purchase orders. From there it automatically extracts the data which can then be used either to populate index fields during the export or to feed accounting or ERP systems with data from the documents.

Innovative, User Controlled Auto-Learning Training System

FlexiCapture includes an innovative system for setting up new documents the first time the system sees them. Using the user-guided training system the user simply points and clicks on the corresponding data fields. After this is done for a small set of documents the next time the system runs this document it treats it like any other and automatically extracts the information. This avoids a time consuming setup process that formerly had to be done by IT professionals. Now this document training can be quickly accomplished by the business units who are experts in the information being extracted from the documents.

One System for All of Your Capture Needs

FlexiCapture provides a single solution for capturing documents from various sources within your company email, document scanners, MFP devices and even images from smart phones using the included iPhone mobile phone client application. The system can automatically extract documents and images from an email attachment, classify it, extract indexing information, and commit it to your content management system automatically.

Rapid Return on Investment and Ongoing Costs

FlexiCapture provides a means for you to save money by greatly reducing your data entry costs while increasing the accuracy. When you calculate savings on the order of 50% in data entry costs it's easy to see how a system can quickly pay for itself. This is on top of the fact that implementation times average under one week - you could begin saving next week.

Web-Based Clients for All Operations Including Administration and Verification

Every processing function is available as a web station in the ABBYY FlexiCapture distributed system. This includes the scanning station, web verify, web capture (combined scanning and verify station!), and the powerful administrative and monitoring console. What is better is that each station is also available in a rich client should this better suit your needs.  Request a demo today to find out more.

Unparalleled Scalability

This solution can be scaled to meet the needs of a small office processing a few hundred images per day all the way up to 1 million per day. The unique architecture provides for simultaneous distributed processing across multiple workstations or servers to meet your processing requirements. Need to cut your processing time with one single station in half? Just add a second station. Even better is the fact because of the way the product is priced you won't have to purchase additional software licenses. Just install the software on the second server, point it to the central system, and begin processing documents. Try doing this with Tesseract or competitive products!

What is the Cost of Lost or Slow Information?

Consider:Your mail room receives an insurance claim letter and per the normal process sends it through company mail to your claims center. Upon receiving it in Claims they determine that this is involves and extremely time sensitive matter.  How much would it have benefited you if this letter had been scanned in the mail room and then automatically sent to Claims with a note of the time sensitive information? What if you could automatically locate documents containing actionable information within minutes of receiving it?

Are you ready to move one step closer towards a paperless accounts payable system? 

Free ABBYY FlexiCapture Software Download Trial Available - Find out More

See a Short Video of ABBYY Flexicapture for Invoices in Action:

Why Partner with UFC and ABBYY?

UFC was proud to receive ABBYY's best year to year partner at the award ceremony in November, 2014. As one of ABBYY's select Gold partners UFC is uniquely positioned to solve your document capture challenges. Find out why ABBYY thinks UFC can deliver software solutions in a consistent method, year after year, from company to company.

Buying a Data Capture or Document Management System on Price Alone Can be Dangerous to the Health of Your Business

White Paper: Data Capture and Document Management Systems – 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

Tip 1: Buying a Data Capture or Document Management System on Price Alone Can be Dangerous to the Health of Your Business
by Joe Hill 

Today's economy has everyone, consumers and businesses alike, pinching their pennies; only spending when absolutely necessary. Everyone is watching their cash, regardless of the size of the purchase. And technology products are not immune to the economic downturn or purchasing behaviors of consumers or businesses either. But letting today's down economy drive a long term business decision, such as buying a data capture or document management system, could leave you in an unhealthy position when the economy turns around. For example, you may be tempted to purchase a cheaper document management system now that just meets your present needs with your current volumes but doesn't scale well or have advanced features like workflow. In that case we caution 'Buyer beware'. Because in one to two years you may be stuck trying to explain to management and users why your system can't handle the increase in volume or why you can't make the business more efficient because your system doesn't have advanced web enabled capabilities and business process management functionality.

How to Calculate an ROI for a Document Management System

White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

How to Calculate an ROI for a Document Management System

By Jim Hill

Most people in the business world know that ROI stands for Return on Investment. In its simplest terms it means "what am I going to get in terms of a return for money that I am about to spend". And every business and person, for that matter, wants to know what they are going to get in return for spending money. But sometimes trying to put together a project's ROI can seem like a daunting task. For that reason, we are providing at the end of this article a simple ROI calculator that you can use. It's as simple as going to our website and obtaining it.