ABBYY FlexiCapture

ABBYY FlexiCapture^® is a data capture and forms processing software solution that automates the mundane tasks of extracting data from documents. Imagine if you could automatically extract all of the checkmark and handwritten data from a survey form. Or read all of the line items from a multi-page invoice and compare each line to what is expected on a purchase order. Users of FlexiCapture report a savings of up to 50% in their invoice processing.  And the product does much more than just invoice processing.

FlexiCapture provides a multi-lingual data capture and document processing application that automatically converts streams of various documents into business-ready data and provides accuracy in classification and data extraction, high scalability, and advanced integrity and customizability. The unique software product is designed around your needs such that two version are available. The stand-alone version is optimized for users in a single location processing smaller volumes of fixed and flexible formatted documents, such as invoices and purchase orders, but don’t need multiple users performing the scan / index / verify functions.  FlexiCapture Distributed is a web-based solution that brings the power of the FlexiCapture engine to multiple web users through distributed architecture running on a Windows Server. 

Types of documents that can be processing with ABBYY FlexiCapture:

• Fixed forms (questionnaires, surveys, tests, tax returns, application forms)
• Semi-structured documents (invoices, purchase orders, explanations of benefits, receipts)
• Unstructured documents (contracts, letters, articles)
• Invoices and purchase orders with two way matching
• Contracts with natural language processing technology to capture key contractual elements

Once captured, the documents are classified, recognized, verified, and transferred into reliable, accurate, searchable, and highly structured electronic data critical to business processes. ABBYY FlexiCapture provides powerful set-up tools and flexible processing workflow to accomplish document processing tasks of any complexity. FlexiCapture is compatible with a wide range of scanning devices supporting TWAIN.

Create Your Own Paper or Electronic Forms:

Need to create new paper or electronic forms? When you purchase FlexiCapture, the powerful ABBYY FormDesigner is included at no additional charge. This software tool allows you to create a wide variety of forms for electronic extraction of data in FlexiCapture or any forms processing software application. This tool provides for rapid form scanning since when you create the form it also builds the ABBYY FlexiCapture document definition for you behind the scenes. This is especially important if you need to extract handwriting from forms. Unless the form was designed for electronic handwriting extraction, the results will likely be poor until the form is redesigned with this purpose in mind – see our article about this. This is an area with which we can provide you with assistance. Although any form processing software has a learning curve, UFC^® can help you get up to speed quickly through our talented staff who has worked with FlexiCapture since its inception and also with the previous product ABBYY FormReader. When you are ready to distribute your form, you can begin extraction of any type of data included machine printed text (OCR), hand printed text (ICR), check-boxes, determining if a signature is present (OMR), and also most types of 1-d and 2-d bar codes.

Integration Options for FlexiCapture

The options for integration of ABBYY FlexiCapture with other systems are almost unlimited. FlexiCapture provides out of the box support for export to Microsoft SharePoint and many other applications such as export to a database or a Microsoft Excel spreadsheet. If you desire to go further, UFC provides comprehensive integration of the complete FlexiCapture line including a bundled application called MuWave® Forms Pro QSX which leverages the SDK engine product FlexiCapture Engine into the Quillix® Web capture solution. This unleashes the forms processing power of FlexiCapture with the simplicity of the graphical capture workflow engine provided by Quillix.

Detailed Features of ABBYY FlexiCapture Forms Processing and AP Automation Solution:

Automatic Extraction of Data and Classification of Documents

FlexiCapture first classifies incoming documents into the appropriate types determined during configuration, such as invoices, letters, contracts, or purchase orders. From there it automatically extracts the data which can then be used either to populate index fields during the export or to feed accounting or ERP systems with data from the documents.

Innovative, User Controlled Auto-Learning Training System

FlexiCapture includes an innovative system for setting up new documents the first time the system sees them. Using the user-guided training system, the user simply points and clicks on the corresponding data fields. After this is done for a small set of documents, the next time the system runs this document it treats it like any other and automatically extracts the information. This avoids a time consuming setup process that formerly had to be done by IT professionals. Now this document training can be quickly accomplished by the business units who are experts in the information being extracted from the documents.

One System for All of Your Capture Needs

FlexiCapture provides a single solution for capturing documents from various sources within your company email, document scanners, MFP devices, and even images from smart phones using the included iPhone mobile phone client application. The system can automatically extract documents and images from an email attachment, classify it, extract indexing information, and commit it to your content management system automatically.

Rapid Return on Investment and Ongoing Costs

FlexiCapture provides a means for you to save money by greatly reducing your data entry costs while increasing the accuracy. When you calculate savings on the order of 50% in data entry costs, it’s easy to see how a system can quickly pay for itself. This is on top of the fact that implementation times average under one week – you could begin saving next week.

Web-Based Clients for All Operations Including Administration and Verification

Every processing function is available as a web station in the ABBYY FlexiCapture distributed system. This includes the scanning station, web verify, web capture (combined scanning and verify station!), and the powerful administrative and reporting console. What is better is that each station is also available in a rich client should this better suit your needs. Request a demo today to find out more.

Unparalleled Scalability

This solution can be scaled to meet the needs of a small office processing a few hundred images per day all the way up to 1 million per day. The unique architecture provides for simultaneous distributed processing across multiple workstations or servers to meet your processing requirements. Need to cut your processing time with one single station in half? Just add a second station. Even better is the fact that because of the way the product is priced you won’t have to purchase additional software licenses. Just install the software on the second server, point it to the central system, and begin processing documents.

What is the Cost of Lost or Slow Information?

Consider: Your mail room receives an insurance claim letter and per the normal process sends it through company mail to your claims center. Upon receiving it in Claims, they determine that this involves an extremely time sensitive matter. How much would it have benefited you if this letter had been scanned in the mail room and then automatically sent to Claims with a note of the time sensitive information? What if you could automatically locate documents containing actionable information within minutes of receiving it?

Why Partner with UFC^® and ABBYY?

UFC^® was proud to receive ABBYY’s best year to year partner award in 2014, their Technology Marketer award in 2016 and 2017. As one of ABBYY’s select Certified Elite partners, UFC^® is uniquely positioned to solve your document capture challenges. Find out why ABBYY thinks UFC^® can deliver software solutions in a consistent method, year after year, from company to company.

ABBYY FlexiCapture Installation Types:

Three Versions: Stand Alone, Distributed, and Cloud

The stand-alone version is an all-in-one installation designed for users processing lower page volumes and not necessarily operating in a distributed environment. This type of installation is ideal for just one user scanning a few thousand pages a week or for departmental use processing documents in a watched folder on a network.

The distributed installation is web based and opens up a full set of distributed web capture and document processing features. All of the functions including scanning and administration can be done through a web page. This is a higher volume installation which scales to dozens of users and is geared towards larger organizations with more diverse needs.

The cloud version is a hosted option of the software designed for clients that don’t want to have on-premise software and servers. ABBYY FlexiCapture cloud projects contain all of the features of the on-premise versions, but without any hassle of IT infrastructure. UFC^® will assist with deploying your project in the “cloud” and you will be provided a login(s) to process documents.

FlexiCapture Architecture:

ABBYY FlexiCapture Pricing

FlexiCapture pricing is readily available to you just by giving us your name and email address: Register to Download ABBYY FlexiCapture Pricing

Video Overview of FlexiCapture:

Frequently Asked Questions about ABBYY FlexiCapture