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Document Capture and Content Management Terms

Terms about document capture, enterprise content management and forms processing software.


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Semi-Structured Document

Semi-structured documents contain common data elements but the data has a different location, from document to document. For example, nearly every invoice contains data such as a P.O. number and an invoice total, but it is in a different location on each invoice depending on the vendor. Because of these location differences, it is not feasible to use templates to capture data from semi-structured documents.

Structured Document

Strucutred documents are standardized forms that come in the exact same format or layout every time. Examples of structured documents include credit applications, surveys, and order forms. The data to be captured is always located in the same place on the form. To eliminate the need to manually enter the data from structured forms, a template is created to define each of the individual data fields to capture, like name, address or Social Security Number. Document capture or forms processing software can then capture that information at the same location every time.

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