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whitepaper

Whitepapers are advanced, in depth, informative articles on their respective topics.

  • ABBYY FlexiCapture Capture Software

    abbyy flexicapture document capture and forms processing software ufc incABBYY FlexiCapture® is a data capture and forms processing software solution that automates the mundane tasks of extracting data from documents. Imagine if you could automatically extract all of the checkmark and handwritten data from a survey form. Or read all of the line items from a multi-page invoice and compare each line to what is expected on a purchase order.  Users of FlexiCapture report a savings of up to 50% in their invoice processing.  And the product does much more than just invoice processing.

    FlexiCapture provides a multi-lingual data capture and document processing application that automatically converts streams of various documents into business-ready data and provides accuracy in classification and data extraction, high scalability, and advanced integrity and customizability. The unique software product is designed around your needs such that two version are available. The stand-alone version is optimized for users in a single location processing smaller volumes of fixed and flexible formatted documents, such as invoices and purchase orders, but don't need multiple users performing the scan / index / verify functions.  FlexiCapture Distributed is a web based solution that brings the power of the FlexiCapture engine to multiple web users through distributed architecture running on a Windows Server. Request demo and information for ABBYY product min

    Benefits of ABBYY FlexiCapture Document Capture Software:

    ABBYY FlexiCapture helps organizations increase efficiency by automating paper-based business processes and is intended to meet most throughput needs — ranging from small departmental tasks to larger enterprise projects for any kind of document in one stream, including:

    • Fixed forms (questionnaires, surveys, tests, tax returns, application forms)
    • Semi-structured documents (invoices, purchase orders, explanations of benefits, receipts)
    • Unstructured documents (contracts, letters, articles)

    Once captured, the documents are classified, recognized, verified, and transferred into reliable, accurate, searchable, and highly structured electronic data critical to business processes. ABBYY FlexiCapture provides powerful set-up tools and flexible processing workflow to accomplish document processing tasks of any complexity. FlexiCapture is compatible with a wide range of scanning devices supporting TWAIN.

    Create Your Own Paper or Electronic Forms:

    Need to create new paper or electronic forms? When you purchase FlexiCapture, the powerful ABBYY FormDesigner is included at no additional charge. This software tool allows you to create a wide variety of forms for electronic extraction of data in FlexiCapture or any forms processing software application. This tool provides for rapid form scanning since when you create the form it also builds the ABBYY FlexiCapture document definition for you behind the scenes. This is especially important if you need to extract handwriting from forms. Unless the form was designed for electronic handwriting extraction, the results will likely be poor until the form is redesigned with this purpose in mind - see our article about this. This is an area with which we can provide you with assistance. Although any form processing software has a learning curve, UFC can help you get up to speed quickly through our talented staff who has worked with FlexiCapture since its inception and also with the previous product ABBYY FormReader. When you are ready to distribute your form, you can begin extraction of any type of data included machine printed text (OCR), hand printed text (ICR), check-boxes, determining if a signature is present (OMR), and also most types of 1-d and 2-d bar codes. 

    The FlexiCapture price is low enough for you to see a very fast return on your document capture software investment, often in as little as one year. The way that FlexiCapture pricing works is that you pay once for the annual page volume that you expect to process. Should your document capture software need changes, you can just move up to the next higher price level - there are no per-page charges for FlexiCapture.

    The options for integration of ABBYY FlexiCapture with other systems are almost unlimited. FlexiCapture provides out of the box support for export to Microsoft SharePoint and many other applications such as export to a database or a Microsoft Excel spreadsheet. If you desire to go further, UFC provides comprehensive integration of the complete FlexiCapture line including a bundled application called MuWave Forms Pro QSX which leverages the SDK engine product FlexiCapture Engine into the Quillix Web capture solution. This unleashes the forms processing power of FlexiCapture with the simplicity of the graphical capture workflow engine provided by Quillix. 

  • Whitepaper from UFC about Fixed Form Design

    Best Practices in Form Design for ABBYY FlexiCapture Fixed Form Processing

    Introduction to ABBYY FlexiCapture

    ABBYY FlexiCapture is a comprehensive forms processing and document capture solution. It includes standard import features for scanning documents, receiving documents from email, processing images from a watched network folder, and manually processing images. Standard export features include output of files to a wide variety of formats, enterprise content management systems, and Microsoft SharePoint. The product is available in two types of architecture depending upon your needs. The standalone system is for a single user processing smaller volumes of documents from a single workstation. The distributed version is the scalable client-server application that runs in Microsoft IIS. This distributed flavor provides for large scale processing of large volumes of documents spread across multiple servers for load balancing and failover in a Microsoft Server cluster.  Within the standalone and distributed installation types are additional considerations including whether there is need to process fixed forms, semi-structured forms, or unstructured forms. The last two types require the use of the Flexilayout Studio product and licensing. Structured forms can be processed by the standard versions of FlexiCapture standalone and distributed. Both versions include a tool called the FormDesigner for the creation of “scannable” paper forms.

  • UFC Whitepager

    Buying a Data Capture or Document Management System on Price Alone Can be Dangerous to the Health of Your Business

    White Paper: Data Capture and Document Management Systems – 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    Tip 1: Buying a Data Capture or Document Management System on Price Alone Can be Dangerous to the Health of Your Business
    by Joe Hill 


    Today's economy has everyone, consumers and businesses alike, pinching their pennies; only spending when absolutely necessary. Everyone is watching their cash, regardless of the size of the purchase. And technology products are not immune to the economic downturn or purchasing behaviors of consumers or businesses either. But letting today's down economy drive a long term business decision, such as buying a data capture or document management system, could leave you in an unhealthy position when the economy turns around. For example, you may be tempted to purchase a cheaper document management system now that just meets your present needs with your current volumes but doesn't scale well or have advanced features like workflow. In that case we caution 'Buyer beware'. Because in one to two years you may be stuck trying to explain to management and users why your system can't handle the increase in volume or why you can't make the business more efficient because your system doesn't have advanced web enabled capabilities and business process management functionality.

  • UFC Whitepaper on Image Resolution

    Choosing the Right Image Resolution – Part 1

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    Choosing the Right Image Resolution – Part 1
    by Travis Spangler


    When you think of the word 'resolution' what do you think of? Maybe you think of New Year's resolutions, or maybe you think of resolution in the context of business law or mathematics. Or maybe you think about the British royal navy ships built in the 1600's and 1700's that bore the name of HMS Resolution. However, for the capture and document management world, most of us usually think of resolution in conjunction with image measurement which describes the detail an image holds. Simply stated, a higher resolution means more image detail. But determining how much detail is enough and understanding that there are trade-offs between detail, costs, and system performance are important points to consider when you are dealing with data capture and integrated document management systems.
    Typically measured in DPI (Dots per Inch), resolution is a measure of how many pixels are contained in a given inch of linear space. A pixel is a single point in an image composed of varying values of red, green and blue. To put it simply, a pixel is one point of color. For example, a 300x300 DPI image will contain 300 pixels each horizontally and vertically for a total of 90,000 pixels per square inch of image. The higher the pixel density, or DPI, of an image, the more detail that image contains and generally speaking the better it will look. As a side note, it can be easy to confuse DPI with image size, such as the numbers often expressed for computer displays. A 1024x768 computer display is not an expression of its resolution, but rather the total number of pixels in the display.
    But enough of the technical image resolution jargon. What does all of this mean to you and your scanning operation? Well, it means that determining the proper image resolution is not straight forward and that there are several things to consider: storage sizing, accuracy of processes such as Optical Character Recognition (OCR), document transmittal time, scanning time, and end user viewing quality. With each of these factors affecting the other it can be difficult to strike a balance.

  • UFC Whitepaper on Image Resolution

    Choosing the Right Image Resolution – Part 2

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    Choosing the Right Image Resolution – Part 2
    by Travis Spangler

    In Part 1 of the section entitled Choosing the Right Image Resolution you learned why storage sizing and image processing were important when dealing with image resolution and your scanning operation. In this Part 2 of the same named article – Choosing the Right Image Resolution – you will discover how document transmittal time and scanning time must also be taken into account if you want your image resolution and scanning system to be in sync.

  • UFC Whitepager

    Customizing Your Document Management System – Be Careful What You Wish For

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    Customizing Your Document Management System – Be Careful What You Wish For

    By Jim Hill

    If I had a dollar for every time that I have heard another consultant or myself say to a client – "Try to customize your system as little as possible" I would be a rich man. But if I had another dollar for every time that a client failed to take that advise, then I would be a filthy rich man. On the surface it is easy to say that you will not customize your document management system or any system for that matter. But in reality, no system will match your processes exactly and the clamor of users to go back to processes and functionality that they are used to having will often win out over keeping your document management system non-customized. So what is a systems project manager or IT department head to do?

  • Document Capture Software and Content Management System Tips

    Helpful tips for users of ECM and document capture. 

  • Whitepaper from UFC about Fixed vs Semi-Structured Forms

    Fixed vs Semi-Structured Forms in ABBYY FlexiCapture

    Fixed vs Semi-Structured Forms in ABBYY FlexiCapture

    By Jim Hill   Download PDF version

    Summary: Anyone new to data capture will be faced with an immediate decision of choosing either a fixed or semi-structured approach to extraction of data from a form. What constitutes a fixed form versus semi-structured and what are some guidelines for distinguishing them in ABBYY FlexiCapture?

    One day, my office phone rang from someone who saw information about our products on our company web site. As a new sales person tasked with selling document capture, I was used to answering these type of calls; but this time the caller threw in an interesting spin. They needed ballpark pricing right now. They then went on to explain that they needed to extract data from a particular document and export it to a database. I began to ask them about their document and how the information was laid out on the page. Was the information always in the same position on the page, or did it move around from document to document? Were there multiple versions of the document and what was the annual page volume that they expected? These qualification questions were required because of the nature of the product I was going to recommend depended very closely upon the type and location of the data to be extracted from the form. Once I determined that they were most likely looking at a form in which the data moved around from document to document I was able to provide them with the ballpark pricing they required. Without that information, a verbal estimate would have been impossible. Why? As you will learn in this article, the structure of document is extremely important in determining the type of technology used to extract data from within the documents.

  • UFC Whitepager on ROI for Document Management System

    How to Calculate an ROI for a Document Management System

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    How to Calculate an ROI for a Document Management System

    By Jim Hill

    Most people in the business world know that ROI stands for Return on Investment. In its simplest terms it means "what am I going to get in terms of a return for money that I am about to spend". And every business and person, for that matter, wants to know what they are going to get in return for spending money. But sometimes trying to put together a project's ROI can seem like a daunting task. For that reason, we are providing at the end of this article a simple ROI calculator that you can use. It's as simple as going to our website and obtaining it.

  • UFC Whitepager

    How to Get the Most Out of Your Data Capture System

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    By: Joe Hill, CTO, UFC, Inc.

    When you think about a data capture system, what goes through your mind? Maybe you think about the reduction in paper you will realize, easier access to content, or more space due to fewer filing cabinets. While these may be worthy thoughts, a feature rich and correctly utilized data capture system can be so much more.


    Capture More Than Paper
    When most people think of data capture they immediately think of capturing paper documents. While capturing paper document and the goodness that comes with that (fewer filing cabinets, less clutter, a 'green' initiative), more and more capturing documents other then paper is just as important. For instance, capturing emails, which have proliferated in recent years, has become a segment of the enterprise content management (ECM) onto itself.

  • UFC Whitepaper on Server Ram

    Make Sure to Monitor Server RAM and Hard Disc Fragmentation for Optimal Data Capture and Document Management System Performance

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    Make Sure to Monitor Server RAM and Hard Disc Fragmentation for Optimal Data Capture and Document Management System Performance
    by Joe Hill 


    Somewhere in the world today, several IT analysts have less hair because their data capture or document management system slowed to a grinding halt. A critical part of any data capture and/or document management system is handling server performance. For any system that is live and successfully in production, there are some key aspects that need to be monitored to maintain optimal server performance over the lifetime of the system. In the beginning of a data capture and document management system's existence, life is good because system performance is usually at its peak with freshly loaded operating data and relatively low usage of a newly adapted system. However, an inadequately monitored system or worse, a 'set it and forget it' attitude towards the server, will result in a quick fall from that peak and lead to performance degradation. In other words, life will no longer be so good.

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    Product datasheets

  • UFC Whitepaper on Document Indexing

    Understanding and Effectively Using Document Indexing In Document Capture Software

    White Paper: Document Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    Understanding and Effectively Using Document Indexing In Document Capture Software
    By Joe Hill, CTO


    All of us, at one time or another have been frustrated looking for documents that we know we filed in a safe place on our computer but could not find them. Or maybe you have experienced the frustration of looking for some document that had data or information in it that you wanted to recover or use again and couldn't because you could not recall where the document, article, or file was located that contained the information. Those frustrations can be largely eliminated through web based scanning and using effective document indexing in a content management system,. But there is more behind the document indexing curtain than one may first imagine and pulling back the curtain can expose opportunities and challenges.

  • UFC Whitepaper on Thinking about Data Capture

    When Purchasing a Data Capture System Focus on the Journey Rather Than the Destination

    White Paper: Data Capture and Document Management Systems - 10 Tips and Information Nuggets That Will Save You Time, Money, and Hair

    When Purchasing a Data Capture System Focus on the Journey Rather Than the Destination

    By Joe Hill

    Here is an old but good philosophical question that is often asked: What is more important to you – the journey or the destination? Some people after thinking for a while will answer -- the destination, while others, after doing some pondering will answer -- the journey. I'm not sure that either answer is right or wrong, depending on your perspective, but in the data capture world it appears that too many people are worried about the destination rather than the journey and while both are important, I have always thought that concerning yourself more with the journey will lead you to the right destination. The analogy is that many organizations focus on the export of data and its resulting file format (the destination), rather than how that data is generated in the first place (the journey). This can be a dangerous proposition as it can result in too much focus on how the data will be formatted, instead of how accurate that formatted data is in the first place.

  • White Papers

     

    White papers.