ABBYY FlexiCapture: Windows Shortcut Tool

See how easy it is to send files from your computer to ABBYY FlexiCapture using our windows shortcut tool!

Hello. Today I’m going to show you our shortcut tool for ABBYY FlexiCapture. Now, this is a tool that allows you to right click on files or a series of files and send them directly to a ABBYY FlexiCapture project. Taking away the need to send them via email or drop them in a hot folder or even through a scanning station.

What I’m going to show you today is how it’s done. It’s a very, very simple process and you’ll grasp it very easily. What I’m going to do is select what files I want to go into ABBYY. In this case it could be an array of files, in this case I’ll just select 10 of them. I can right click. Go to our send to, and then select the send to ABBYY FlexiCapture option. When I do that, it’s going to bring up our tool. I’m gonna bring it up here so you can see it easily, and I’ll move my projects down here.

What it’s gonna do, is it’s gonna load up based on your credentials what you have access to from ABBYY, from an ABBYY project standpoint. In this case, you can see here I have several different projects. And then based on the projects, of course we have batch types. And so, in this case you can determine if you wanna use the default or another batch type. And then, we’re gonna provide it a batch name. Now, in this case we default it to a name that is a date and time and then your user name attended to it.You have full control over that batch name and can manipulate that at any time.

So, this will send these 10 files directly to ABBYY FlexiCapture. The cool part about it is you also have the ability to add batch parameters or sometimes what we call registration parameters. You can see we have these two registration parameters designated within ABBYY FlexiCapture and one is required, so what we can simply do is just populate these values that ABBYY is expecting to see and we’ll save that. And then, once we’re done here, we can send these directly to ABBYY FlexiCapture.

Now, you see the add on does report that the upload with successful, so we’re gonna hit okay. And then we’re gonna come to ABBYY and refresh our batches. You’ll see there is our batch. There is 10 documents. Remember, we selected 10 different documents to put into the batch. And then, we have the proper batch type selected. If I right click the batch, you’ll see those are the registration parameters we have.

So, this is a very, very neat tool. I’ll another quick sample with you just very quickly with some invoices here. I’ll send some invoices in using the tool. Once again, I’ll select the project. I’ll keep it the default batch type this time and we’ll send it to ABBYY. You see this upload is successful. So, if I go and refresh, ABBYY here, this is now that batch and our invoices are in the processing mode now and we’ll start seeing results for that. So, just a neat tool to easily get documents and images into the software without needing any other stations or monitoring options.

I hope you enjoyed this demo, and if you’re interested in learning more about this Windows shortcut tool, please let us know. Thank you so much.




Travis Spangler

Travis writes articles dealing with various technical aspects of document capture and forms processing. He is fluent in Microsoft.NET and holds several certifications including ABBYY FlexiCapture and IRISXTract. As general manager and sales director, he controls the daily operations as well as manages customer accounts to ensure both customers and prospects are receiving the very best from UFC, Inc. Travis has many years of experience with document capture software and content management systems. He also has wide areas of expertise including custom functions in ABBYY FlexiCapture, email API's, Microsoft SQL Server Reporting Services, and many other applications and platforms. He has integrated Amazon Web Services EC2 instances with several applications including the company's CRM system.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.